This Financial position reporting to Assistant Manager Admin must be well rounded with a solid understand of Facilities accounting, budgets, PR/PO process, asset management with good communication skills to liaise with all levels in the company.

• Key Responsibilities:
  • To expedite all PR/PO and financial transactions in a quick, accurate and efficient manner.
  • To expedite all SRN/GRN for non IT transactions in a quick, accurate and efficient manner.
  • Assist with month end procedures to ensure quick and accurate finalization.
  • Process all advances that goes through non PR/PO route and also PO route accurately.
• GAMS(Global asset management system)  processing and asset loading
• Assist with monthly manual accruals(manual provision).
• Assist with monthly forecasting for the year
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• Duties:
  • PR/PO  processing route:
• Receipt of PR request from procurement team and capturing on the blanket/transactional tracker. Distribution of budgets to the correct indenting department for approval. Providing correct information to Central PR/PO team. Ensuring all PR/PO requests are completed within a 24 to 48 hour time slot provided that the correct information was given. 
• Open Communication between various stakeholders of PR/PO requirements - Procurement, Budget holders and central PR/PO team. Provide feedback to relevant parties.
• Efficiently handle all queries from various stakeholders of PR/PO requirements.
• Chase all urgent PR’s for approval and liaise effectively with the PO team.
• When a Blanket PO (PO with a duration period) is near depletion, check the reconciliation, calculate the duration of time left on the blanket, and calculate the amount of invoices outstanding and do a top up on the blanket PO accordingly.
  • To expedite all SRN/GRN for non IT transactions in a quick, accurate and efficient manner.
• Before sending the invoice off for approval to the certain indenters, check whether the specific invoice is correct and provide details to the AP team to whom the invoice needs to go.
• After receiving Sign-off invoice from AP Team, confirm correct indenting team sign-off.
• Verify budget amount available for GRN/SRN purposes.
• Scanning invoices to Oracle for Central team verification.
• Recheck all processes before completing GRN/SRN procedure; finally send to AP Team for completion.
• Handle any queries received from local finance team and central finance team
• Check and inform relevant parties if Blanket PO budget is near depletion while punching an SRN/GRN.
• Check, send and process all Rental invoices for all 8 sites on time and accurately.
• Make 100% sure that the SRN\GRN was processed correctly before sending the invoice to AP.
  • Process all advances that goes through non PR/PO route and also PO route accurately
• Once the advance has been approved and paid, request approval from indenting team for PR/PO advances only, to set off against the open advance.
  • Any other ad hoc duties required
• An understanding of relevant financial legislation policies and procedures
• Reporting financial discrepancies and errors

• Grade 12
• N4, N5 & N6 Certificate in Financial Management/working towards Diploma in Financial Management

• The successful candidate will need:
  • A minimum of 2 years’ experience in similar role