Payroll Specialist

  • New York, NY, USA
  • Full-time
  • Hiring Start Time: Immediate Start (Home Office)
  • HO Team: Accounting

Company Description

Uncommon Schools is a nonprofit network of high-performing charter public schools that are closing the academic achievement gap and preparing students from historically underserved communities for success in college and beyond. Uncommon currently manages 55 schools serving more than 20,000 students in six cities: Boston, Camden, New York City, Newark, Rochester, and Troy. Uncommon graduates persist in and graduate from college at rates far higher than their peers. We believe that every child deserves an outstanding education, and we are committed to working beyond the walls of our schools to achieve that goal through our professional development workshops, books, and district partnerships. 

Job Description

GENERAL SUMMARY: The Uncommon Accounting and Payroll team is based in NYC and provides support to 2,500+ staff members across 55 schools and the Home Office (HO). Working in close collaboration with regional and school leaders, as well as HO managers, the team provides high-quality services. The team works closely with Uncommon’s other teams including Human Resources and Finance. To learn more about Uncommon click here


Summary of Role: The Payroll Specialist will support the Payroll Manager on all things payroll and pension! This includes associated bookkeeping/accounting functions. They ensure the accurate and timely processing and recording of the company’s payroll! In addition, they will provide support for the audit process and will work closely with others to assist with team initiative, projects, and reporting.

Core Duties and Responsibilities:

  • Lead all aspects of the semi-monthly payroll processing and provide comprehensive quality control to achieve on time, accurate payrolls.
  • Perform daily payroll department operations to include but not limited to new hires, terminations, status changes, garnishments and benefits.
  • Assist with Time and Attendance requests
  • Respond to payroll data requests
  • Handle Quarter End and Year End Payroll processing
  • Build all related journal entries
  • Prepare for and support the annual audit


Required knowledge, skills & abilities:

  • Experience with Payroll Accounting programs (preferably Workday, ADP Workforce Now and Time and Attendance)
  • Understanding of accounting principles and experience with journal entries
  • Proficient in MS Office Suite (Excel, Word)
  • Strong attention to detail and follow-through.
  • Strong organization and communication (written and verbal) skills
  • Ability to build and maintain systems that improve efficiency
  • Strong problem-solving abilities
  • Ability to work well in a team structure
  • Ability to thrive in a fast-paced, results-oriented environment; flexible, able to work autonomously as well as take direction as needed

2) Educational background:

  • Bachelor’s Degree in Accounting (preferred)

3) Experience:

  • Minimum 3-5 years of experience hands on payroll processing

Additional Information

Uncommon Schools offers salaries commensurate with experience and a very generous benefits and vacation package. All staff members receive extensive professional development, and are equipped with a laptop computer and all necessary supplies.

Uncommon believes in the importance of being a diverse, equitable and inclusive organization that enables our students and staff to thrive. We are committed to building a talented team that reflects the diverse backgrounds and experiences of our students. At the same time, we work to ensure an inclusive community through creating a space for meaningful dialogue about issues of race and identity for our staff and students.  As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

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