As Operations Assistant, you will support the Cost Center leads for Project and Cost Management to organise and manage the People and Finance operational activity for the Team.

The Health, Science and Education teams in London are made up of 45 Project Managers and 35 Cost Managers. 

Together you will be the conduit between central HR and Finance functions, the London CM HR & Finance teams, and the Team itself. This is a busy and varied role which requires a keen eye for detail, excellent organisational ability and a flexible ‘can-do’ attitude. A high standard of written and verbal communication skills are important, as are first class interpersonal skills. Knowledge of SOX compliance/experience would be beneficial but not essential.  

Working hours will be 37.5 hours each week. Some flexibility would be beneficial when required by deadlines, meetings and events and in-office presence is required the majority of the time.

• Responding to requests from Finance and HR
• Maintenance of Dynamics D365 software in respect of project administration and monthly invoicing. Ensuring SOX compliance and supporting the commissions finance team with reporting and operational tasks.
• Oversight and maintenance of Commission Execution Plans – support set up with new commissions and providing assistance to commission managers
• Support with preparation for monthly finance reviews with Cost Centre Directors and central finance teams
• Ensure routine monthly People activities are undertaken and completed in an organized and timely manner
• Assist in organization of recruitment and L&D requirements and activity
• Help organize Team events and social activities where appropriate
• Help set up for meetings, booking in visitors, organizing training sessions, Team Meetings Coordination
• Booking Travel/Hotel Reservations as required
• Handling incoming and outgoing correspondence, drafting and editing documents/reports as needed
• Ensuring timely completion and administration of timesheets/expenses management, Accreditations and Certificates

Experience

Suitable candidates will ideally have some experience of working for a SOX compliant organization delivering the responsibilities outlined above.

Technical Requirements 

Competency using Microsoft Dynamics D365, Excel, Word, PowerPoint

Qualifications

• Proactive and approachable, well-organised, innovative and a strong communicator.
• Strong experience in supporting and influencing business (operational, finance and governance) processes through stakeholder management and leadership.
• High attention to detail and proactive approach to problem solving.
• Confidence in communicating with cost center leads
• High level of proven confidentiality and security awareness.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

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Please find out more about us at www.turnerandtownsend.com/

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.