Founded in 1952 and formerly known as Heery International Inc., the firm operates throughout the United States as part of Turner & Townsend. It specializes in project and program management for public sector organizations, with industry-leading experts in corporate, cultural, healthcare, justice, sports, K-12 education, higher education, aviation and government facilities.

Recognized for service excellence by a broad spectrum of professional organizations and industry publications, the talented multidisciplinary team at Turner & Townsend Heery exceeds client expectations — adding value, best practice and expertise at every turn. The team's unique client-centric culture is integrated into each project and reflects a passion for the built environment and staying true to the client’s vision.

Turner & Townsend Heery is seeking a Project Administrative Assistant to provide work under general direction to provide business operations support for multiple lines of business in an office.

May also be required to train lower level staff, processing AP transactions such as vendor invoices and expense reports, setting up project budgets, billing and accounts receivables, contract administration, licensing, revenue forecasting and transaction processing in Annapolis, MD.

Responsibilities: 

• Coordinates timely entry and processing of various standard to complex AP transactions such as vendor invoices and expense reports for a local market and/or region.
• Creates corresponding file(s) that is compliant with company and state requirements.
• Performs PeopleSoft level one review and approval of various AP items to ensure proper coding, allocation and backup for all items.
• May train and assist end users in PeopleSoft expense report entry.
• Reviews and follows up on monthly AR report; resolves client questions and ensures fees are collected.
• Provides monthly ad-hoc reports to management to track project budgets, T&E allowances, revenues, etc.
• Other duties as assigned.

• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Ability to effectively present information to an internal department and/or large groups of employees.
• Requires basic knowledge of financial terms and principles.
• Ability to calculate simple figures such as percentages.
• Ability to understand and carry out general instructions in standard situations.
• Ability to solve problems in standard situations.
• Requires basic analytical skills.
• Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, etc.
• Knowledge or ability to learn Financial software systems (Oracle, E-Builder)

Education

• Associates Degree with a minimum of two years of related experience and/or training.

*On-site presence and requirements may change depending on our client's needs*
 

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/

All your information will be kept confidential according to EEO guidelines.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.