Position: Executive Assistant & Office Administrator

Location: Minneapolis, MN (Onsite - All 5 days/ week)

Duration: Full time

Position Summary

We are seeking a proactive and highly organized Executive Assistant & Office Administrator to support executive leadership and manage daily office operations. This role requires strong judgment, professionalism, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate is comfortable leveraging AI-enabled productivity tools to improve efficiency, communication, and workflow management

Key Responsibilities

• Manage executive calendars, meetings, travel, and communications
• Prepare presentations, reports, agendas, and meeting summaries
• Track action items, deadlines, and leadership priorities
• Handle confidential information with professionalism and discretion
• Coordinate internal/external meetings and stakeholder communications
• Support office operations, vendors, supplies, and facilities coordination
• Serve as the primary office contact for visitors, calls, and inquiries
• Maintain an organized and professional office environment
• Utilize AI tools to improve scheduling, reporting, documentation, and administrative workflows

Qualifications

• Experience supporting senior executives in fast-paced environments
• Strong organizational, communication, and multitasking skills
• High level of professionalism, confidentiality, and attention to detail
• Ability to work independently and manage shifting priorities
• Proficiency in Microsoft Office Suite and modern productivity tools
• Comfortable using AI-enabled workplace tools and automation
• Experience with office administration, vendor coordination, or expense systems preferred

Preferred Background

Experience supporting leadership teams within technology, consulting, or professional services organizations is preferred.

Working Conditions

Primarily office-based role with occasional flexibility outside standard business hours. Travel is not expected.

If qualified and interested, please send your updated copy of your resume to [email protected]

All your information will be kept confidential according to EEO guidelines.

At Tieto, we believe in the power of diversity, equity, and inclusion. We encourage applicants of all backgrounds, genders (m/f/d), and walks of life to join our team, as we believe that this fosters an inspiring workplace and fuels innovation. Our commitment to openness, trust, and diversity is at the heart of our mission to create digital futures that benefit businesses, societies, and humanity.

Diversity, equity and inclusion | Sustainability | Tieto