Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers.  We have eight academic faculties and 11 service divisions creating a diverse, dynamic and complex organisational culture that demands excellence.

Te Whiwhinga mahi | The opportunity

We are looking for an administration superstar to join our Research Services Transition Team!

The research function at the University is undergoing a transition to a fully integrated ‘Hub and Spoke’ operating model for delivery of research services.  The proposed model aims to unify strategic, policy, and operational aspects, with a central "Hub" providing expertise and local "Spokes" offering support within faculties and institutes. This streamlined approach aims to enhance service effectiveness, improve engagement, and create a collaborative, efficient and impactful research environment in alignment with the university's strategic values and aspirations.

The Research Service Design Transition Team will support the transition of contracting, funds advisory and proposal development services from UniServices to the University.  The Research Services Transition Administrator will provide high-quality administrative support to the University and UniServices teams responsible for delivering contracting, funds advisory and proposal development services. This includes tasks associated with managing shared inboxes and the receipt, registration and allocation of new service requests to the appropriate Coordinators, Advisers and Managers. Also included are tasks related to establishing new grants, contracts and subcontracts and ensuring minimum data quality standards are maintained in University research management systems.

Other responsibilities of the role are:

• Partner with the Research Operations Centre (ROC) to undertake quality assurance on critical data fields.
• Support updating critical data fields in the University’s research management systems at different stages in the research contracting lifecycle.
• Assist with processing travel grants and other simple agreements through University systems.

This is a full-time, 37.5 hours per week role on an 18-month contract. The salary range for this role is $50,700 - $63,900 per annum, depending on experience and qualifications.

For more detailed information on the role accountabilities and requirements, please review this position description.

He kōrero mōu | About you

Our suitable candidate will meet the requirements below:

• Tertiary qualification or equivalent experience.
• Experience working in a high-volume work environment.
• Experience working with different systems and databases.
• Strong administration skills.
• Proven computer skills in Microsoft Suite, i.e., Excel (to intermediate level), Word, and Outlook.
• Proven interpersonal and relationship-building skills.
• Proactive self-starter / able to work independently but equally comfortable in a team environment.
• Attention to detail and an ability to see the big picture.
• Positive and can-do attitude.

Research Services Transition Team Roles

The University is currently recruiting for the following Research Services Transition Team roles:

- Research Services Transition Team Manager

- Research Services Transition Team Adviser

- Research Services Transition Team Coordinator

- Research Services Transition Team Administrator

Applicants are encouraged to apply for all roles that they are interested in and meet the requirements for.

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand's leading University and maintains significant computational, laboratory, and analytic facilities. Auckland is frequently rated as one of the world's most liveable cities. 

The University is committed to providing an excellent working environment through the following:

• Flexible employment practices (including working from home and flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks' annual leave

In addition, we also offer career development programs, discounted car parking, a generous parental leave allowance, childcare, and other discounts on internal and external services. 

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online by the closing date of 25/03/2024 to be considered. Please include your cover letter and CV highlighting how you can meet the abovementioned skills and experiences.

Please note that we may close the advert earlier if we find a suitable candidate.

Please reach out to Nick Kearns - [email protected] for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.

#LI-DNI 

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz

The University is committed to providing a safe, inclusive, and equitable environment where everyone can thrive. For further information see Te Ara Tautika | the Equity Policy and visit www.equity.auckland.ac.nz