Position Management Analyst - Human Resources

  • Auckland, New Zealand
  • Full-time
  • UoA Department Name: HR Services
  • Campus: Auckland City Campus
  • Contract Type: Permanent
  • Position Number: 55566991

Company Description

Te Whare Wānanga o Tāmaki Makaurau | The University of Auckland

The University of Auckland is New Zealand’s pre-eminent University, with a turnover of $1.1bn, including research revenue of over $200m generated across eight diverse faculties and two research institutes. With over 6,000 staff and over 40,000 students, the University of Auckland is one of New Zealand’s most significant and complex entities and one of NZ’s largest employers.

Mō tō mātou rōpū | About the team

The role will be reporting directly to the Associate Director HR Services.  The HR Services team are made up of three departments: Payroll, HR Services and HRIT and you will also have close working relationships with the Remuneration and Rewards Team, HR Advisory, Talent & Recruitment, Planning, Finance as well as Managers and Staff across the University.

This is a large team which has created a wonderful culture with a lot of warmth, who celebrate their successes.  They work closely together and are ready to support each other when needed and are always looking at ways to improve their processes to better support the University.

Job Description

The opportunity | Te Whiwhinga mahi

The Position Management Analyst role is newly created, permanent full time position and will be the recognized expert in all aspects of position management within HR and the wider University. The role sits within the HR Services team, which covers the management of the University onboarding process, employee contracts and variations, payroll, positions structure management and all HR Systems.  The team ensures that all HR systems are working and data is accurate so employees are paid accurately and accordingly, while providing best advice and stakeholder service.

This role acts as a recognized expert in position management within HR and the wider University.   They provide specialist advise and support on the position management and data quality standards to HR and managers and ensure that position management transactions are accurate.  Ensuring that all transactional support is delivered with a high level of customer service and adhering to the HR Standards, policy’s and guidelines. The Position Management Analyst contributes to the planning, development and implementation of consistent position management processes to release positions for hire in alignment with approved organisation’s structure. 

Key activities for this role:

  • Position Management Governance & Transactional Support
  • Position Description database Management
  • Data Audit and Integrity
  • Relationship Management/Customer Service
  • Continues Improvement Activities

The role will be located at 49 Symonds Street and there is a degree of flexibility around working both on and off site.

For more detailed information, please refer to the position description.

He kōrero mōu | About you

We are looking for someone that has a positive attitude and aptitude to pick up knowledge, high attention to detail and working towards 100 % accuracy in term of their work.  A person that has strong and effective communication skills that is not only thinking of process and why we are doing things (specialist advise) but is looking at educating the wider University regarding policy and process (ability and skills to contribute to high level planning, development and implementation to the University Organisational Structure).

Important Skills/ Experience| Nga Pūkenga Motuhake

  • High level of attention and data entry accuracy.
  • Understanding of complex business support processes.
  • Understanding of data structure, data integrity/pattern recognition.
  • Strong focus on Customer Experience and relationship management/problem solving efficiently.
  • Strong written and verbal communication skills.
  • Knowledge of wide range of HR Policies and Systems.
  • Highly proficient in using MS Office, Excel, SharePoint, HR Systems, Organisational structure tool.


  • Working towards a Tertiary qualification in HR/Business or equivalent gained through practical experience and study.

Additional Information

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand’s leading university and is committed to providing an excellent working environment through:

  • Flexible employment practices
  • Career development programmes
  • A competitive salary with five weeks’ annual leave
  • Company superannuation scheme, discounted car parking, a generous parental leave allowance, childcare and a number of other discounts on internal and external services.

For more information please visit Staff Benefits.

 Me pēhea te tuku tono | How to apply

Please reach out to (Tina Singh – Recruitment Consultant on [email protected]) for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email.

Applications should be submitted online, before the closing date of Tuesday 13th of April 2021 and include an up to date CV and cover letter outlining what strengths you will bring to this role.

In accordance with our commitment to equitable recruitment, the University welcomes applications from all suitably qualified and experienced candidates. In response to COVID-19 the New Zealand Government has imposed a travel ban and are currently only allowing New Zealand Residents, Citizens and visa holders meeting a strict exception policy to enter the country, all of whom must currently enter Government approved quarantine for two weeks on arrival.

It is uncertain when these border restrictions will change, and this may impact the degree to which an offshore candidate can engage in the interview process; or be available to commence in a new position. For more information and updates on the border restrictions visit the Immigration New Zealand website or the New Zealand Government’s official Covid-19 website.

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment. For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz

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