This role supports internal operations at Sigma Software, ensuring smooth office administration and creating a productive, pleasant work environment. You will collaborate closely with HR, finance, and other departments to maintain high levels of organizational effectiveness, communication, and safety.

As part of the internal administration team, you will be responsible for managing office operations, vendor relations, budget control, and travel arrangements. The position plays a key role in supporting internal staff and ensuring operational excellence across the company’s locations.

• Collaborate with contractors and suppliers (stationery, food, cleaning, catering, security)
• Maintain the proper condition of the office and arrange necessary repairs
• Plan and schedule meetings
• Control the office budget and ensure accurate reporting
• Provide informational support to employees, clients, and visitors
• Provide organizational support for internal and external events
• Cooperate with HR on onboarding new employees, delivering gifts, and organizing festive events
• Arrange and support business trips for employees and clients within Ukraine and abroad
• Perform other tasks as may be assigned

• Proven experience as Office Manager, Front Office Manager, or Administrative Assistant
• Knowledge of office administration responsibilities, systems, and procedures
• Proficiency in MS Office (Excel, Outlook) 
• Excellent time management, multitasking, and prioritization skills
• Attention to detail and problem-solving abilities
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Creative mindset with ability to suggest improvements
• Strong Intermediate English level or higher

WILL BE A PLUS

• Experience in multinational companies
• Knowledge of travel management systems
• Event planning skills

PERSONAL PROFILE

• Highly organized and detail-oriented
• Strong interpersonal skills and ability to work with diverse teams
• Proactive problem solver with creative thinking
• Comfortable handling multiple tasks in a fast-paced environment