SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 97,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

Main Function:

Provide a professional and comprehensive Human resources and Administration support to the management team and staff; Manage the country HR division efficiently, within budget restraints and legal obligations; Contribute to and implement locally HR processes, systems, tools as defined by the group; Management of facilities, travel and administration division and respective functional sections and work in coordination with all business Departments.

Human Resources

• To Manage the recruitment process at all levels and attract best-in-class candidates; To ensure compliance with corporate recruitment policies & procedures;
• Develop and maintain contacts with sourcing channels (agencies, job boards, universities) 
• To manage the job evaluation process of the affiliate
• To supervise the processing of payroll, making sure that accuracy, legal requirements, punctuality and clarity are respected
• Coordinate and implement the local training and development activity in partnership with the line Managers to meet business requirements
• Ensure regular communication of organizational and personnel related change to all employees with the affiliate
• Support the MD and Quality head ensuring the responsibilities, authorities and accountabilities are established, documented, communicated in order to facilitate quality management
• Lead the HR and admin team and promote the compliance of the standards of the IMS (Integrated Management System)
• Assist managers to determine the competencies of each employee performing work that affect the conformities of products and services
• Assist managers when necessary to develop their staff and implement training for employees professional development and improvement
• Keep safely and confident all employees personal documents of educational background, trainings, know-how, experience and medical reports
• Ensure that any person performing tasks that has the potential to cause a significant environmental impact identified by the organization is competent on the basis of appropriate education, training or experience, and shall retain associated records;
• Assist HSE head to maintain a culture of safety to all employees; In conjunction with HSE/OI Head ensure occupational health exams are done on time and in compliance with labor law

Administration

• Manage administration staff and activities
• Work in coordination to all business departments to ensure that administration and maintenance system of facilities resources is functional
• Check and pre-approve travels arrangements and work visa applications, to ensure best possible care is taken of visitors and employees in business travels
• Supervise the site works; To control SGS rent houses and offices (rent, payments, maintenances) 
• Committed with the EMS in accordance with his/her responsibilities 
• Committed with the QMS in accordance with his/her responsibilities 
• And any task related to this position.

Qualifications

• Bach degree in Human Resources Management/ Psychology of organizations/Business management.
• • 5-10 years' experience in this position.
• • Fluent in English and Portuguese, French is a plus
• Departmental Relations • Have oversight administrative control of the division and have a departmental relationship with all other business and support divisions.
• External Relations: • Maintain contact with relevant government institutions such MAPTSS, INEFOP, Ministry of OIL, INSS, AGT.

Skills: Technical competencies

• Good ability of computer applications such Word, Excel I, primavera System.
• Ability to consistently meet KPIs\objectives.
• Ability to understand SGS corporate systems, procedures and policies
• Ability to build trust respect and confidentiality.
• Ability to communicate, negotiation and interpersonal skills
• Must be customer service oriented
• Analytical problem-solving ability
• Must be achievement oriented
• Organization and efficiency 
• Report any non-conformities of quality, HSE, Legal and HR process to the relevant area; • Ensure that corporate reports are carried out in timely, manner
• Ensure salaries are paid on time
• Comply with code of integrity
• Comply with company internal rules detailed in “Regulamento interno” Authority Limit • Authorizes all employees training and development within the division.
• Ensures departmental cost control in line with agreed budgets.
• Takes decisions on all decisions related to department and service to clients.
• Pre-approve expenses claims, salary advance and loans
• Approve leaves and absences of HR and Admin Team
• Stop any work not complying to with HSE and puts employees, 3rd parties in risk of accident or incidents

• Any person has the right to refuse to perform work that may damage the environment in an imminent and serious way and to report such a situation.  The employee has the responsibility to protect the environment as well.
• Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
• Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
• Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.