The Accounts Payable Coordinator position is responsible for accurate accounting records for receipts and/or disbursements within the company. This is a responsible non-supervisory position. Duties include performing a variety of complex clerical and entry-level bookkeeping and accounting tasks, applying accepted procedures to the preparation and maintenance of accounting and other records, and preparing statistical and/or other reports. Reports to the Financial Controller.  The position requires excellent organizational and communication skills.

Specific job functions:

Monthly Duties

• Vendor account maintenance
  • Complete vendor’s credit application (read over terms and conditions and highlight any unreasonable terms)
  • Create accounts once appropriate documents are received (eg vendor approval)
  • Maintain accounts
  • Gather and verify banking information
  • Maintain AP e-mailbox
  • Provide customer service – inquiries, refunds, issue resolution
• Vendor invoices
  • Review invoices for accuracy and ensure all necessary documentation and approvals are received and code and process accordingly (including car leases)
  • Run accrual purchase report weekly and ensure PO’s are received
  • Ensure 3-way document matching completed.  Raise non-conformance reports (NCR’s) where necessary
  • Ensure invoices, POs and supporting documents are saved as pdf
  • Ensure timing of cost recognition matches revenue recognition
• Vendor payments
  • Reconcile vendor statements, Including Interco Statements
  • Review vendor aging and take appropriate action
  • Email payment remittances once payments are released

Month End

• Follow up with Operations and Service to ensure all jobs processed and costed
• Complete month end close procedures as assigned (e.g. payables accruals, GIT inventory, key in journal entries, run exchange update for Purchase Ledger, freight allocation, run aged inventory reports)
• Review and apply unallocated cash and credits
• Reconcile petty cash.
• Prepare journal entry to record credit card transactions and ensure that transactions on credit card are approved via concur download.
• Prepare Intercompany account reconciliations and balance confirmations
• Prepare account reconciliations (eg trade payables, GRN Accruals-Third party, TBD)

• 3+ years payables experience preferably in a wholesale or manufacturing environment
• College / University diploma in accounting or finance
• Working knowledge of Microsoft Excel and Word and AX (minimum intermediate level)
• Knowledge of financial accounting and matching principle
• Experience with accounts payable cycle

#LI-Hybrid 

Rotork is the market-leading global flow control and instrumentation company, helping our customers manage the flow or liquids, gases and powders across many industries worldwide.

Our purpose is Keeping the World Flowing for Future Generations.

For over sixty years, the world has relied on us to create the things that keep everything moving. From oil and gas to water and shipping, pharmaceuticals and food- these are the flows on which our modern world depends.

Today we're respected and admired for our people, performance and products. Our success flows from our commitment to engineering excellence, and that's what we will always pursue, safely and sustainably.

Rotork is going through an exciting period of change and growth, building on our existing market success. It's a great time to join us and make an impact in shaping the future of our business.