Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff.

Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust.

As a Recruitment Administrator, you are responsible for the onboarding and critical transition from "applicant" to "colleague."

Working across the Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust, you will ensure that every new starter is compliant, supported, and ready to contribute to patient care. You will work strictly to NHS Employment Check Standards, ensuring that safety and quality are maintained before a candidate commences their employment.

The successful person will: 

• Champion the Candidate Journey: Proactively manage the onboarding process for new starters, acting as the primary contact and ensuring they feel welcomed into the workforce from day one.
• Rigorous Compliance: Undertake all essential pre-employment checks including Right to Work (RTW), DBS, references, professional qualifications and registrations.
• Coordination: Liaise between the recruitment team and candidates to manage expectations, resolve delays, and agree on start dates.
• Administrative Excellence: Maintain accurate electronic records across HR systems, ensuring all paperwork is processed promptly so that new employees are paid correctly and on time.
• Collaborative Support: Work across the recruitment team to support colleagues during busy periods and contribute your voice to how the team evolves its processes.

Closing date for applications is 24/05/2026

This role requires a balance of high-level administrative accuracy and exceptional people skills. We are looking for:

• Qualifications: NVQ Level 3 in Business Administration or equivalent.
• Experience: Proven experience in a busy office environment, specifically handling complex systems and data entry.
• Communication: The ability to handle sensitive information with tact and the resilience to deal with callers who may be distressed or under pressure.
• Fluctuating Priorities: The ability to move between high-concentration tasks (data entry and auditing) and high-engagement tasks (handling urgent enquiries) without losing focus.

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.