Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. 

The vision for our single corporate services is to:

• Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer.   
• Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.  
• Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.  
• Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations. 
• Improve learning and development opportunities and sharing best practice, upskilling both Trusts.  
• Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.  
• Build resilience for individuals and our teams. 

The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally

This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only

Band : 5 £32,073 - £39,043 (effective from 1st April 2026)

Hours : Full Time 37.5 hours per week

Contract : Fixed Term for 23 Months

Location - Corporate Hub, Lakeside, North Harbour, Western Road, Cosham, Portsmouth, PO6 3EN

The post holder is a key member of the Digital Division and is expected to work flexibly to ensure high quality administration and Executive Assistant support is provided at all times, enabling the Chief Digital Officer (CDO) and the Senior Management Team to function effectively and to provide and support a positive image of the Trust.

You will be responsible for a high level of administrative duties, managing your workload and take decisions within defined administrative policies.  Plan and manage the Chief Digital Officer and Deputy Chief Digital Officers’ diaries ensuring their time is utilised to full effect and ensuring internal and external meetings are robustly organised.

Provide confidential and timely inbox management to the CDO and act as the point of contact, dealing and responding effectively with queries and passing on relevant information sensitively.  Manage and prioritise all incoming and outgoing correspondence, initiating responses and drafting where appropriate.

Produce high quality reports, presentations, letters and other correspondence on behalf of the CDO.

Full support and facilitation for a variety of senior level meetings including producing and distributing papers in a timely manner.  Chasing outstanding actions and taking minutes.

Provide administrative support for Committees and Sub-Committees which are within the CDO’s remit.

Ability to provide support to Senior Management Team as and when required.

Plan, prioritise and manage complex and conflicting workloads.

You will operate as a key member of the Digital Business Support Team, working alongside Digital Business Partners and senior leaders to provide comprehensive administrative, coordination, and business support. This will include financial and procurement activity, governance and assurance processes, workforce and wellbeing support, communications activity, and the coordination and production of high‑quality papers for senior leadership, programme, and Trust‑level meetings.

You will be a key member of the team whose overarching goal is to enable, promote and support the effective use of data, information, knowledge and technology to improve, inform and support a portfolio of projects, services, and initiatives.

The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the division and the organisation.

Please see attached full Job Description

Qualifications

• Training and relevant experience equivalent to Degree Level
• Comprehensive IT skills, with a high level competence in Outlook, Word and PowerPoint
• Previous experience as a PA or senior secretary with advanced administrative & secretarial skills
• Previous experience of working in a complex organisation
• Experience in minute taking/formal note taking experience

• Knowledge of NHS management processes
• To be able to demonstrate in-depth understanding of NHS national targets and priorities
• Demonstrate a working knowledge and understanding of working with NHS Senior Managers
• Demonstrate an understanding of internal systems and structures within the organisation and organisational policies and procedures
• PRINCE 2 project management short course or other project management experience

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.   

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.