Parker Wellbore helps energy companies accomplish their drilling and production goals efficiently, reliably, and safely. Our global team supports oil and gas operators with innovative land and offshore drilling services; premium rental tools and well services; and advanced operations and management support. Founded in 1934, Parker Wellbore helps customers manage their costs and mitigate their risks, to achieve their operational goals in a safe and efficient manner. With experience in both harsh-environment regions and complex drilling situations, you can trust Parker Wellbore to get the job done.

Provide administrative support to department assigned.

Essential functions

• The Office Administrator exhibits Total Ownership for reception, administrative, and IT tasks, as well as acting as the face and voice of Parker Drilling Canada Company to customers, employees, vendors, and community members. Prepare presentation materials in a variety of forms and formats.
• Schedule meetings, organize calendar events and establish travel arrangements, including preparation of Travel Itineraries.
• Basic clerical duties such as filing, typing and answering the phone.
• Maintains file room for retention, protection, retrieval, transfer, and disposal of records
• Provide account coding for invoices for department.
• Coordinate the pre-filing effort with the printer and be the control-point for Microsoft Word documents that are used prior to feeding filing information to the printing companies.
• Support the month-end close and other accounting processes.
• Exhibit friendly, positive and team-like behavior.
• Follow all Company policy and procedures.
• Other duties and special projects as assigned.
• Ensure that personal behaviors and work practices are in line with Company safety standards.
• Responsible for safety of self and others in the vicinity to include, but not limited to, employees, vendors and guests.
• Provide visible leadership engagement, be aware of housekeeping and take additional safety precautions to ensure no one is put at risk.
• Do not take short cuts or unnecessary risks and actively work with others to ensure they take due care and do not put themselves or others at risk.
• Ensure all incidents are reported and appropriately investigated in accordance with Company procedure.
• As needed, seek advice from HSE representative.

Additional functions

• Responsible for providing general information about Parker Drilling to the public and customers.
• Ensures completion of paperwork, sign-in and security procedures.
• Ensures incoming/outgoing mail is received and distributed in a timely manner.
• Provides technical support for IT tasks; answers questions and addresses problems; gives advice and/or locates information to help solve IT issues.
• Coordinates with IT department to provide local IT support and guidance as required.
• Responsible for organizing files, preparing/typing documents, scheduling appointment and creating and maintaining spreadsheets.
• Responsible for scheduling and notifying employees of upcoming third party training
• Provide support to other staff members with local administrative support tasks such as filing and/or preparing/typing documents.
• Maintains a neat and tidy storage room.
• Must have good written and verbal communication skills and able to effectively communicate in a professional manner with staff, managements, customers and vendors.
• Completes other duties and special projects as assigned.

Necessary qualifications, skills and abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A High School diploma is required for this position.
• A Bachelor’s degree preferred.
• Should have at least 4 years of administrative work experience
• Must be capable of working in a team environment.
• Must be a detail oriented, self-starter and able to work with little supervision while maintaining goals/tasks.
• Should have strong PC skills to include all MS Office products.
• Must have good written and verbal communication skills and be able to effectively communicate with staff, management, customers and vendors.
• Must be able to present self in a professional manner through interaction and communication.
• Must possess sound reasoning skills and have the ability to follow directions.

Additional qualifications, skills and abilities

• Experience within the Oil and Gas sector and Drilling Contractors is preferred
• Must have ability to maintain high standards of confidentiality, accuracy and timeliness
• Must be a detail oriented, self-starter and able to work with little supervision while maintaining quality
• Experience with a Learning Management System  
• Advanced organizational skills with the ability to handle multiple assignments
• Must have good written and verbal communication skills and be able to effectively communicate with staff, management, customers, union and vendors
•  Must possess sound analytical and reasoning skills and have the ability to follow directions
• Diploma in office administration is recommended

Position competencies

Initiating & Driving Change

• Acts as a catalyst for and takes responsibility for leading, directing, and managing organizational change
• Develops new insights into situations and applies innovative solutions
• Creates work environment that encourages creative thinking and innovation
• Drives step changes in how the company operates
• Understands how to change and addresses not only systems and processes, but also cultural aspects of change
• Is good at bringing the creative ideas of others to market
• Develops a change strategy that includes milestones and timelines
• Accurately assesses the potential barriers and resources necessary for change initiatives
• Understands and supports the need for change
• Envisions and articulates the intended result of the change process
• Provides direction and focus during the change process
• Helps to generate support of the changes throughout the organization
• Identifies and enlists allies who support the change process
• Provides resources, removes barriers, and acts as an advocate for those initiating change                                                                                      

Result Focused

• Establishes clear, specific performance goals, expectations, and priorities
• Can be counted on to exceed goals successfully
• Is constantly and consistently one of the top performers
• Very bottom-line oriented
• Steadfastly pushes self and others for results
• Navigates quickly and effectively to resolve problems and obstacles
• Persists to complete tasks / responsibilities, even in the face of difficulties
• Develops a sense of urgency in others to complete tasks
• Operates with personal ownership and looks for ways to improve performance all the time
• Challenges him- or herself and others to raise the bar on performance
• Focuses people on critical activities that yield a high impact
• Holds self and others accountable for delivering high-quality results on time and within budget (e.g., models high work standards and demands the same from others)

Team Work

• Blends people into teams when they are needed
• Creates strong morale and spirit in his/her team
• Shares wins and successes
• Fosters open dialogue
• Lets people finish and be responsible for their work
• Seeks consensus among diverse viewpoints as a means of building group commitment
• Defines success in terms of the whole team
• Creates a feeling of belonging in the team
• Values the contributions of all team members
• Creates an environment that encourages open communication amongst team members
• Creates an environment that encourages collective problem solving amongst team members

Customer Focus

• Is dedicated to meeting the expectations and requirements of internal and external customers
• Gets first-hand customer information and uses it to understand customers' business issues and needs for improvements in products and services
• Acts with customer in mind
• Establishes and maintains effective relationships with customers and gains their trust and respect
• Genuinely enjoys working with customers to build long-term partnerships
• Creates a sense of customer focus throughout their team/ department/ business unit

Physical demands and work environment

• Ability to gather, analyze, and interpret data.
• N/A - Not Applicable
• Frequently stand, walk, stoop, kneel, carry, push/pull, reach, and use repetitive wrist and hand movements.
• Carry up to 10 lbs.
• Ability to multitask, work in a fast-paced environment, meet deadlines, reason logically, and make sound decisions.
• Ability to comprehend, remember, and follow verbal and written directions and comply with Company policies, procedures and standard.
• Sit/stand while performing primarily sedentary work
• Ability to work as a team, communicate and interact with others in a professional manner, and consider alternative and diverse perspectives.

Consistent with the Accords Act, residents of Newfoundland and Labrador specifically and Canada generally, who are qualified, will be given first consideration for employment.

Parker Wellbore provides equal opportunity for all people and will not discriminate on the basis of race, color, religion, sex, gender, sexual orientation, pregnancy, age, marital status, national origin, citizenship status, disability, genetic information, military service, veteran’s status or any other characteristic protected by applicable law.

If an applicant has a disability, the applicant may request accommodations when needed to enable that person to perform their essential job functions or to allow that person to participate in employment.