Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

What’s In It For You

• Competitive salary
• Annual Salary Reviews
• Flexible working hours
• Pension 
• Private medical insurance
• Dental plan
• Life assurance
• Income protection & Critical illness

Purpose of the Job

The post holder will provide flexible, confidential and high-quality Executive Assistant support to 3 members of the Executive Committee (ExCo) based remotely/London office. This will be for the CFO, COO and Global Head of Private Clients.

Main responsibilities

For all 3 C Suites:

• General:
  • Complex and ever-changing diary management for executive stakeholders
  • Co-ordinating and arranging internal and external meetings, lunches, workshops and offsite events etc
  • Travel arrangements and itineraries, including any visa’s required
  • Producing and amending documentation, memos and schedules
  • Inbox management to ensure priorities are met and acting as their gate keeper
  • Drafting / sending emails on the C Suite’s behalf for both internal and external communications
  • Organising management meetings – both internal and at Board level, including the preparation of packs, agendas, meeting arrangements and all related duties
  • Signing documentation as required
  • Managing internal communication distribution lists
  • Maintain and refine internal processes that support the C Suites
  • Working across multiple time zones
  • Processing expense claims
    • Approving leave requests
    • Travel approvals
• Working as part of the UK office/EA team to provide assistance and support across the business where capacity allows, particularly for holiday and sickness cover
• Works closely with the executives on special projects and undertakes special / ad hoc assignments as required.

For the CFO:

• Management of our travel agency including traveller profile creation, account management, overseeing the billing process etc
• Management of internal Monthly Business Review (MBR) meetings
• Writing board minutes where required
• Shareholder documentation management including creating, distributing and collating all paperwork, issuing sweet equity, capital injection and any other issuances, managing the internal database etc

#LI-JM1
#LI-Hybrid

• 3+ years of Executive Assistant experience, ideally in a financial services environment
• Extensive experience managing diaries/booking travel
• Strong time management skills and the ability to multitask and prioritise
• Confident user of key IT packages, including Word/Excel/PowerPoint/Outlook
• Excellent written and verbal communication skills
• Strong interpersonal skills and ability to build friendly professional relationships both as upward and downward management
• Professionalism and strict confidentiality between the 3 C Suites, as well as the rest of the business
• Exceptional organisational skills and the ability to problem solve
• The ability to use initiative and work independently in a large office environment
• Enthusiasm, reliability and flexibility
• Willingness to get involved and work as part of the team
• The ability to remain calm when under pressure and to meet deadlines
• Accuracy and an eye for detail
• The ability to time manage effectively and to prioritise and organise workflow

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.