Handles daily office documentation, ensuring accurate filing, archiving, and support to multiple internal departments. Different from project DCs — this role supports corporate administrative functions. 

Responsibilities 

• Maintain and update office-level registers (correspondence, approvals, drawings, tenders). 
• Manage EDMS uploads, numbering, and distribution for office documentation. 
• Support tender submissions, contract documentation, and engineering deliverables. 
• Ensure documents comply with office filing systems, templates, and ISO standards. 
• Coordinate with project document controllers when needed. 
• Handle confidential HR/management documentation securely. 

• 5 - 10 years of experience in relevant industry.
• Office documentation experience (not just site). 
• Strong organizational and archiving skills. 
• EDMS familiarity + strong MS Office skills. 
• Experience in engineering/construction office environments 
• Tendering/contract support experience 
• Aconex/SharePoint/EDMS 
• Strong Excel, PDF software, version control 
• File archiving & retrieval systems 
• Diploma or equivalent in Business/Admin 

Nova International General Contracting is an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace where all employees are treated fairly and with respect. Employment decisions are made based on qualifications, experience, and business requirements, without unlawful discrimination, and in accordance with applicable UAE labor and employment laws. All hiring and employment is subject to compliance with UAE regulatory requirements, including those relating to work permits and residency visas, where applicable.