With sales of €700m and 3,300 employees worldwide, Nemera is one of the leading global manufacturers of complex drug delivery systems for the pharmaceutical industry, offering to patients a broad product portfolio which includes inhalation devices, injection devices, nasal and dermal pumps and ophthalmic delivery devices. Nemera has built very long lasting, strong relationships with the leading global pharmaceutical companies globally by providing high quality development, industrialization and manufacturing services. Nemera develops and manufactures its own IP product platforms but also offers also fully custom developments and contract manufacturing.

Nemera’s manufacturing sites are located in the US, France, Germany, Brazil and Poland. The headquarters and Innovation Center for early device design and development are located in France (Lyon).

We have big ambitions at Nemera! We are growing our franchises and strengthening our capabilities.

Position Purpose

The Office & HR Administration Manager provides high-level administrative, operational, and HR support to site leadership while ensuring smooth front office operations, consistent administrative processes, and a professional experience for employees, visitors, candidates, vendors, customers, and external partners. This role combines executive support, HR administration, onboarding coordination, office operations, employee communications, event support, vendor coordination, procurement support, and administrative process improvement. The position requires professionalism, confidentiality, strong organization, attention to detail, and the ability to perform effectively in a fast-paced, highly visible, multi-site environment.

Key Responsibilities / Essential Functions

Leadership Administrative Support

• Coordinate meetings, leadership sessions, conferences, and special events, including scheduling, room setup, equipment readiness, agendas, materials, minutes, and follow-up actions as needed.
• Maintain the highest level of confidentiality when handling sensitive leadership, employee, business, financial, HR, or organizational information.

Front Office and Visitor Experience

• Serve as a primary point of contact for the front office and ensure a professional, welcoming, and organized experience for employees, visitors, candidates, vendors, customers, and suppliers.
• Answer calls, route inquiries, take messages, greet visitors, manage check-in procedures, maintain visitor logs and badges, coordinate security clearance, and provide required safety information.
• Support emergency preparedness activities, including roll call during drills and building evacuations.

HR Administration, Onboarding, and Compliance

• Coordinate employee onboarding, including new hire packets, onboarding checklists, welcome communications, presenter scheduling, room setup, new hire paperwork, and related onboarding activities.
• Support new hire setup activities, including mailboxes, badge creation, IT ticket coordination, and onboarding materials.
• Maintain electronic and paper HR files, personnel records, I-9 documentation, E-Verify processes, and required employee documentation in an organized and confidential manner.
• Support HR, Talent Acquisition, Payroll, Benefits, Learning and Development, and HR Business Partner activities as assigned.

Office Operations, Procurement, and Facilities Support

• Oversee day-to-day office operations to ensure the workplace is organized, well supplied, professional, safe, and fully functional.
• Coordinate office equipment, badge systems, phones, copiers, postage equipment, filing systems, mail, FedEx, UPS, printed materials, and internal distribution needs.
• Manage or support ordering for office supplies, equipment, coffee, catering, group lunches, meeting supplies, employee gifts, and other administrative purchasing needs.
• Support purchase requests, purchase orders, procurement processes, vendor coordination, equipment leasing, repairs, and office improvement activities.

Events, Communications, and Employee Engagement

• Assist in planning and executing employee engagement events, leadership meetings, quarterly town halls, site events, company communications, and special initiatives.
• Coordinate catering, food orders, meeting notices, supplies, setup, cleanup, and logistics for employee events, leadership meetings, and site activities.
• Create or support employee communications using PowerPoint, email templates, videos, bulletin boards, Viva Engage, Net Presenter, desk drops, table drops, or other communication channels.

Team Leadership and Process Improvement

• Standardize administrative procedures, office workflows, onboarding processes, and office management practices across locations where applicable.
• Identify opportunities to improve administrative efficiency, communication, workflow, documentation, vendor management, and operational consistency.
• Develop, document, and maintain administrative policies, procedures, workflows, and reference materials to support clarity and accountability.

Position Requirements

• High school diploma or GED required. Bachelor's degree in Business Administration, Human Resources, or a related field preferred.
• Minimum of 5 years of progressive administrative, executive support, office management, HR administration, customer service, staffing, or related experience preferred.

• Excellent written and verbal communication skills with a professional service orientation.
• Strong organization, time management, follow-through, prioritization, and attention to detail.
• Ability to interact professionally with employees, executives, candidates, visitors, vendors, customers, and suppliers.
• Experience coordinating onboarding, HR documentation, employee files, I-9/E-Verify, recruiting administration, training records, or employee communications preferred.

Preferred Knowledge / Skills

• Ability to work with personnel at all levels of the organization, from executives to individual contributors.
• Demonstrated discretion and confidentiality when handling sensitive information.
• Strong multitasking, problem-solving, decision-making, and workload management skills.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Ability to work independently while collaborating effectively with HR, leadership, administrative teams, employees, and external partners.
• Prior experience in a manufacturing, medical device, pharmaceutical, or regulated business environment preferred.
• Positive, proactive, professional demeanor with the ability to function effectively in a fast-paced environment with frequent interruptions and shifting priorities.

Work Environment

• Must wear required PPE when entering warehouse, laboratory, or manufacturing areas.
• Must be able to lift up to 35 pounds.
• Position requires onsite presence due to the level of collaboration, front office coverage, employee support, visitor interaction, and leadership support required.
• May require travel between company locations and occasional travel to business events.
• Fast-paced work environment with frequent interruptions and competing priorities.

Additional Notes

This job description is not intended to cover or contain a comprehensive listing of all activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may be revised at any time by the Company.

Why Join Nemera?

At Nemera, we prioritize patients when creating drug delivery devices, understanding that accurate dosing and ergonomics are crucial for treatment adherence. Joining Nemera means becoming part of a team that enjoys working together and consistently delivers on its commitments. We take pride in our work because it improves patients’ lives.

We look forward to receiving your application (resume submitted in English is appreciated). We offer varied jobs job in an international group, if you want to discover more about Nemera, please look at our website www.nemera.netKnow someone at Nemera? We have a Referral Program so, be sure to have them submit you as a referral prior to applying for this position

POSITION RANGE: $65,000 - $95,000 USD Salaried (This is the range that we in good faith believe is the range of possible compensation for this role at the time of this posting. This range may be modified in the future.)

For US Benefits, CLICK HERE.

Nemera is an equal opportunity employer and does not discriminate against any person on the basis of race, religion, color, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other protected class indication. This company is required by federal law to hire only persons who can establish they are eligible to work in the United States.