Navitas is a leading global education provider that has helped generations of learners transform their lives through education. Working in our University Partnerships Australasia division you’ll be part of a team supporting Navitas’ portfolio of colleges, campuses, and offices. Employing 5,000 staff, we create life-changing opportunities for students to learn by delivering an extensive range of educational services to over 60,000 aspirational students across our global network each year.

Navitas and the La Trobe University (LTU) have partnered in the delivery of LTU undergraduate and postgraduate degrees in Sydney for over 10 years. Supporting this partnership has been the delivery of La Trobe College Australia’s pathway programs leading to the University’s degrees. The La Trobe University Sydney Campus Service Agreement was recently renewed and envisages the exciting transformation of the La Trobe University Sydney Campus, with an expanded suite of degree offerings, a strategic plan for ambitious and diverse growth, repositioning of the La Trobe brand in Sydney and deeper community and industry engagement within Sydney and surrounds.

So working in our University Partnerships Australasia division means you’ll become part of a dedicated community that extends beyond the classroom, encompassing a wide range of professions.

Our global footprint offers you the chance to connect with people from around the world.

We'd like to hear from you!

OVERVIEW AND OBJECTIVES OF THE POSITION:

The Student and Academic Coordinator (Academic Operations) provides operational and administrative support to the Academic Manager and the academic team at La Trobe University Sydney Campus.

The role focuses on the day-to-day coordination of academic processes, student progress monitoring, academic workforce support, and reporting. A key component of the position is maintaining, analysing and reconciling academic and student data using Excel-based tools to support effective decision-making.

While the role involves working with data and reporting, it is primarily an academic administration role. Analytical and data visualisation skills are desirable but not essential. The position does not include teaching responsibilities.

KEY RESULT AREAS

Academic Administration and Coordination

• Provide administrative support for the planning and delivery of undergraduate and postgraduate programs.
• Assist with subject offerings, study plan setup and academic scheduling.
• Support class timetabling coordination in collaboration with relevant teams.
• Ensure academic information is accurate and up to date across internal systems and student portals.
• Prepare and maintain academic documentation, trackers and records.
• Assist with governance processes, including preparation of reports, agendas and supporting papers.

Student Progress and Academic Monitoring

• Maintain and monitor student progression, enrolment and completion records.
• Track academic progress and identify students requiring follow-up or escalation.
• Support academic progress processes and related documentation.
• Assist with study plan reviews, overload requests and withdrawal tracking.
• Support coordination of student interventions in collaboration with the Academic Manager and Student Services.
• Assist with academic events such as orientation, enrolment and progression briefings as required.

Reporting and Data Management (Excel-Focused)

• Maintain and update Excel-based reports, trackers and dashboards related to enrolments, results, progression and staffing.
• Reconcile data across multiple systems and identify discrepancies.
• Produce regular and ad hoc reports to support academic operations and planning.
• Support semester reporting and continuous improvement documentation.
• Ensure data accuracy, consistency and version control across reports.

Academic Workforce and Teaching Staff Support

• Assist with teaching staff coordination, allocations and record keeping.
• Maintain teaching staff details, contracts and workload trackers.
• Support onboarding processes for new sessional teaching staff.
• Assist in monitoring teaching staff availability, coverage and resource needs.
• Support coordination of professional development activities and compliance requirements.

Essential Skills, Knowledge, and Experience

• Bachelor qualification in a relevant discipline, or equivalent professional experience.
• Demonstrated experience in academic administration or student administration within tertiary education.
• Advanced Excel skills, including use of formulas, lookups, pivot tables and data validation.
• Strong attention to detail and ability to manage complex administrative processes.
• Demonstrated ability to organise and prioritise tasks independently.
• Strong written and verbal communication skills.
• High level of computer literacy, including the MS Office suite and student management systems.
• Ability to work effectively with a diverse range of stakeholders.

Desirable Skills

• Experience working with academic or student data analysis and reporting.
• Exposure to data visualisation or business intelligence tools (e.g. Power BI).
• Experience in a multicultural education environment.
• Familiarity with La Trobe University systems, policies and academic governance processes

What we can offer 

• We offer careers across our global operations.
• We recognise and reward.
• We understand the importance of showing appreciation.
• We care for you. We offer a range of employee benefits, support to help you be your best, and flexibility, to help us all thrive.
• Navitas is where work has meaning. Our impact is far-reaching – we create lasting legacies for students and communities.
• Access to LinkedIn Learning for your development

Diversity Equity and Inclusion 

• At Navitas we promote and embrace an inclusive and diverse workforce. We believe equality, flexibility, and diversity deliver a rich collaborative environment. We strive to ensure that all our staff – no matter where they are from or who they are – feel safe, supported, and given opportunities to thrive.
• We encourage applications from candidates with disabilities, of all ages and genders, First Nations and Indigenous peoples, and people of diverse community groups. 

How to Apply

Applicants are assessed upon receipt, so you are encouraged to apply now. To view other opportunities, please visit navitas.com/careers 

All applicants must have full working rights within Australia to be considered. Successful candidates are required to provide a Working with Children Check, and depending on their role they may undergo a Police Check.