NASTAD is a leading non-partisan non-profit association that represents public health officials who administer HIV and hepatitis programs in the U.S. Our mission is to advance the health and dignity of people living with and impacted by HIV/AIDS, viral hepatitis, and intersecting epidemics by strengthening governmental public health and leveraging community partnerships. 

Our work advances NASTAD’s four strategic priorities: 1) Strengthen public health systems for HIV and hepatitis prevention, surveillance, and care; 2) Advance health and racial equity, and stigma elimination, focusing on disparately impacted communities; 3) Implement integrated approaches to address HIV, hepatitis, STIs, harm reduction, and the social determinants of health; 4) Strengthen organizational excellence within NASTAD and its member jurisdictions.

NASTAD serves as the Systems Coordination Provider (SCP) for the 47 Ryan White HIV/AIDS Program (RWHAP) Parts A and B jurisdictions funded by the Health Resources and Services Administration (HRSA-20-078), as part of the Ending the HIV Epidemic: A Plan for America (EHE) initiative. As part of this work, NASTAD develops tools and resources to support health departments in EHE Phase I jurisdictions to improve coordination across health systems and collaboration with key stakeholder groups.

NASTAD Background

Our Mission & Vision

NASTAD is a leading non-partisan non-profit association that represents public health officials who administer HIV and hepatitis programs in the U.S. Our mission is to advance the health and dignity of people living with and impacted by HIV/AIDS, viral hepatitis, and intersecting epidemics by strengthening governmental public health and leveraging community partnerships. Our vision is a world committed to ending HIV/AIDS, viral hepatitis, and intersecting epidemics. We want to center on racial justice, anti-racism, and anti-white supremacist principles as we think about, approach, and conduct our work.

Under general supervision of the Associate Director, IT and Administration, the Manager, Meetings and Travel will provide management, coordination and hands-on delivery of comprehensive service and support to NASTAD members, staff members, and other stakeholders as appropriate.   This position will coordinate and implement several, sometimes simultaneous, live, hybrid, and virtual events, particularly to NASTAD’s Annual and Technical Assistance Meetings.

This position will monitor airline travel and purchases, manage travel-related vendors, maintain travel-related processes, reconcile meeting and travel expenses, complete appropriate forms and procedure documents, and work to fulfill NASTAD mission, goals, and objectives within the limitations of agency resources and policies and federal grant requirements.

Essential Functions

• In collaboration with programmatic staff and organizational leadership, plan and execute logistics of all meetings and events, whether live, virtual, or hybrid, including RFP management, site selection, contract negotiations, registration management, food and beverage selection, room layout, audiovisual needs, and on-site logistics management, where required.
• In advance of events, meet with staff to establish complete requirements of the events, including creating backup plans
• Coordinate staff and non-staff travel and associated activities to ensure compliance with organizational and federal grant requirements, as well as NASTAD travel framework and safety protocols
• Maintain and update, as needed, NASTAD’s travel and meeting policy to align with best practices and federal travel regulations.
• Manage, monitor, distribute, and maintain a calendar of upcoming meetings and events
• Reconcile expense reports for travel and meeting-related charges

Minimum Qualifications

Skills/Knowledge/Abilities

• Exceptional communication skills, strong customer service orientation, adaptability, and problem-solving skills
• Thoroughness: Ensuring that one's own and other's work and information are complete and accurate; carefully preparing for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled.
• Fostering Teamwork: As a team leader, the ability to demonstrate interest, skill, and success in getting groups to learn and work together.
• Influencing Others: The ability to gain others' support for ideas, proposals, projects, and solutions.

Experience/Education 

• Typically, a Bachelor’s degree in business or a related field (or equivalent); 4-5 years of work experience directly related to meetings and events or any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential duties of the position.  Experience working with federal contractors a plus, including experiences with GSA rates, etc.

Environment and Scheduling

• Salary range –$64,000 - $67,450 and commensurate with experience
• Full-time, 40 hours/week role.
• Willing to travel as needed.
• Remote work is possible.
• Interest in working with a national HIV/AIDS and viral hepatitis public health organization.
• Interest in working within a diverse environment.
• Commitment to Anti-Racism values.

We encourage people of diverse ages, sexual orientations, gender identities and expressions, disabilities, religions, races, ethnicities, socioeconomic statuses, work, and life experiences to apply. We recognize that to accelerate the end of the HIV and hepatitis epidemics, our workforce must be representative of groups that have been disproportionately impacted.

All your information will be kept confidential according to EEO guidelines.