MEDECINS SANS FRONTIERES UK

Médecins Sans Frontières/Doctors Without Borders (MSF) provides life-saving emergency relief and longer-term medical care to some of the most vulnerable and excluded communities around the world. As an independent medical humanitarian organisation, we deliver care based only on need, regardless of ethnic origin, gender, religion or political affiliation.

MSF relies on donations from private individuals and organisations for the majority of its income. This private funding gives MSF the freedom to respond where needs are greatest and to speak out publicly, free from any political interference.

MSF has around 63,000 local and international staff working in over 70 countries, in some of the most challenging places in the world. Our medical humanitarian projects are supported by offices in 44 countries, including the UK and Ireland. These teams recruit staff, organise fundraising, and raise awareness on the humanitarian crises our colleagues are witnessing, as well as running different and diverse support activities. MSF offices are spread across Europe, North and South America, Asia, Africa and Australasia.

At MSF UK/IE, we support MSF's operations by building relationships with our supporters, increasing awareness of our work, raising funds, providing specialist medical expertise, ensuring MSF staff have access to relevant higher education programmes, catalysing change on medical humanitarian issues, and recruiting field staff. MSF UK/IE personnel are dynamic, hard-working, enthusiastic and committed to MSF's values and aims. In addition MSF continues to build upon its presence in Ireland to become a widely recognised, accepted and respected humanitarian organisation among Irish audiences, and within the Irish humanitarian and political sector.

We are seeking a detail-oriented and analytical HR Systems Administrator to join our team in London, United Kingdom. In this role, you will be responsible for managing and optimizing our Human Resource Information Systems (HRIS) to ensure efficient HR operations and data management.

• Administer and maintain HRIS platforms, ensuring data accuracy, integrity, and security
• Collaborate with HR teams to streamline processes and improve system functionality
• Develop and run complex database queries and reports to support HR analytics and decision-making
• Manage user access, permissions, and security protocols for HR systems
• Provide technical support and troubleshoot issues for HR staff and employees
• Lead HRIS implementation projects and system upgrades
• Conduct regular system audits and maintain documentation of processes and procedures
• Ensure compliance with data privacy regulations and company policies
• Train HR staff and employees on HRIS usage and best practices
• Stay up-to-date with HRIS trends and recommend system enhancements

• Bachelor's degree in Human Resources, Information Technology, or a related field
• 3-5 years of experience in HR systems administration
• Proficiency in HRIS platforms and database management
• Strong SQL skills and experience with data analysis and reporting
• Excellent problem-solving and troubleshooting abilities
• Advanced Microsoft Office skills, particularly in Excel
• Proven project management experience, preferably in HRIS implementation
• In-depth knowledge of HR processes and best practices
• Familiarity with data privacy and security regulations (e.g., GDPR)
• Strong attention to detail and ability to manage multiple priorities efficiently
• Excellent communication and interpersonal skills
• HRIP (HR Information Professional) certification preferred

Diversity, Equity and Inclusion

We are a welcoming, diverse, and inclusive organisation. MSF UK thrives when everyone feels comfortable bringing their best self to work. We celebrate difference, whilst striving to create an environment where colleagues feel respected and valued for their unique potential. We are committed to our values on equity, diversity, and inclusion. Please read our Equality & Diversity policy for more information.

MSF UK is an equal opportunities employer. We are committed to diversity and creating an inclusive environment for all employees. We encourage applications from all sections of our diverse community.

Safeguarding

MSF UK/IE is dedicated to safeguarding everyone who comes into contact with the organisation, for whatever reason and however brief. All posts are subject to safer recruitment process which include robust reference requests, scrutiny of employment history and where applicable criminal record and barring checks.

Our safeguarding commitment is underpinned by policies and procedures which encourage and promote safe working practice across the organisation. On joining MSF UK/IE you will be required to attend safeguarding training to ensure responsibility for and maintaining safe working practice and to safeguard our teams, beneficiaries, and communities.

Right to work in the UK

Candidates must have the right to work in the UK. Please click here to check whether you have the right to work in the UK. If you would like to discuss your right to work status further, please contact [email protected].

APPLICATION PROCESS

HOW TO APPLY

Please apply on our website by submitting a copy of your CV together with a letter of motivation by the closing date.

Recruitment timetable:

• Closing date for applications: 15 May 2025, 11.59pm (GMT)
• First round interviews: w/c 18 May 2025

Accessibility

We are committed to removing barriers for people with specific accessibility needs. If you need an adjustment to the recruitment process to be considered for the role, please let us know by contacting [email protected]

Examples of adjustments we can make:

• offering you an alternative if you are unable to use our online application system
• providing necessary information, such as the job description or assessment materials, in an alternate format
• allowing you to have someone with you during an interview for example, a Sign Language interpreter.

For questions, issues or further information, please contact [email protected].

Click here for application pack

We look forward to receiving your application!