Authentic Gaming is a supplier of Premium Live Casino software and services. With an established global presence, we offer the players of our B2B clients, premium, interactive, live-streamed games from exotic land-based casinos and live broadcasting studios. Our live casino games can be found on more than 200 websites, many of whom belong to leading Tier 1 online gaming operators. Core to Authentic Gaming’s ongoing success is our technology, a no legacy live gaming platform as well as our talented specialist team. The company employs 200 gaming professionals that are located in offices and studios in Malta, Slovakia and Spain. 

Authentic Gaming is a player-centric company with a passion for creating the best mobile and desktop live casino products & experience.

Since November 2021, Authentic is part of Light and Wonder – a world leader in entertainment offering dynamic games, systems and services for casino, social gaming and online gaming. Light and Wonder offers the gaming industry’s broadest and most integrated portfolio of game content, advanced systems, cutting-edge platforms and professional services. Committed to responsible gaming, Scientific Games delivers what customers and players value most: trusted security, engaging entertainment content, operating efficiencies and innovative technology.

The Malta Studio Office & Events Administrator has overall responsibility for the organisation and management of Authentic Gaming studio in Birkirkara. The overall objective of the role is to manage the facility's operations with accountability for the provision of a safe and secure working environment for employees and customers.  We are looking for a person who will make everyone part of the Authentic Gaming family and make coming to work fun and enjoyable.  

Key Responsibilities  

• Responsible for the day-to-day running of the Studio including but not exclusive
  • Creating the AG family atmosphere in the Studio. Make it a fun & supportive place to work 24/7
    • Greet visitors and employees and give them a great experience of the Studio
    • Create a great experience for employees – home away from home
      • Food for the team as planned and managing budget
      • Liaising and resolving issues with Cleaners to ensure the studio areas are well kept and hygiene is up-to-standard following Service Management direction
      • Vending, water, coffee machine issues and stocking
      • Make sure that all breakrooms and AG studio areas are kept to a high standard and are pleasant for all employees to enjoy
      • Handling Induction-related tasks as well as merchandise for newcomers
    • Office duties – managing post, calls to the Studio
  • Facilitates management
    • Day-to-day maintenance issues; maintenance of the studio and upkeep of studio areas;
    • Direct communication with StudioSeven and other third parties for any maintenance-related work;
    • Communicating LnW facilities policies with the help of the Office manager
      • Travel – assisting where required and communicating policy. Creating accounts
      • Expenses policy - assisting where required and communicating policy
    • Manage the company apartment
  • Vendor management
    • Processing invoices relating to office expenditure
    • Ordering and organising installation for studio-related furniture
    • Adding/removing individuals to/from our Bolt system
    • Managing the onboarding of new vendors with LnW processes
    • Answering phone and opening for suppliers
  • Events management
    • Assisting to arrange the ‘Dealer of the Month’ monthly event planning for the Studio team;
    • Assisting and managing team and company events with the assistance of marketing or other teams.
  • Upholding ISO standards and looking for continuous improvements
    • Working with the LnW facilities team & AG Office Manager to make sure we are meeting
      • Review and handle processes Health & Safety requirements within the Studio; Conducting Evacuation routes etc.
      • Security – security access system and enable/disabling passes with the LnW team.
• Communicate and raise improvements
  • As the office expands and evolves assisting the Office Manager and Studio management in raising issues and proactively suggesting changes

Knowledge, Skills & Experience 

1. 1+ years of related experience in and a proven track record of facilities management on a multi-site level 
2. Excellent communication and interpersonal skills. 
3. Good IT literacy skills in MS Outlook, Word Excel, and PowerPoint. 
4. Must be organised, and able to work on own initiative with a proactive and flexible attitude. 
5. Able to multitask and prioritise, and able to liaise with all levels of internal and external customers.  
6. Strong evidence of effective management of vendors, and projects 

Person Specification  

• Proactive at highlighting issues, resolving day-to-day problems, and providing support to others 
• Self-motivated, driven by results, also seeking further improvements 
• Someone who understands the short-term but plans for the long-term 
• Ability to motivate others in a positive and enthusiastic way 
• Excellent judgement and decision making when completing own work and fulfilling own responsibilities 
• Leads by example, is hands-on, and always shows a positive attitude 
• Very approachable and assertive  
• Ability to work in a fun, fast-paced environment, and to deliver tight deadlines 
• Not afraid to speak up and give their own opinion on any matter 

Key Contacts / Relationships: (Internal & External)

• all internal employees including Execs Team and customers across all levels. 

We encourage and eagerly welcome all applications however only those selected for interviews will be contacted.  

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