Founded by passionate consulting engineers specializing in innovative structural design, ELEMA has refined the art of an open and communicative approach based on teamwork with our staff, clients, and other construction professionals.  

With a proven track record of diverse achievements, ELEMA is at the forefront of its industry, bringing the most ambitious creations in concrete, steel, structural wood, aluminum, and structural glass to life. 

Our philosophy is in line with the mission of our transdisciplinary team: To respond to the architectural and intrinsic finesse of each of our building structure mandates with impeccable precision. 

ELEMA's motto is to offer our clients and partners elegant, innovative, and optimized structural solutions that incorporate exceptional quality at every stage of the project.

Would you like to contribute to the success of a dynamic and growing team?

ELEMA is looking for an administrative coordinator and office manager to support our team in its work and coordination of day-to-day operations. Versatile and communicative, the person we're looking for will be responsible for the administrative and organizational aspects of the company, while enjoying a high degree of autonomy in their responsibilities.

Collaboration, leadership, and innovation are part of our core values—that’s how we offer a creative work environment and achieve quality. 

Join the ELEMA team and be a part of its success!

What you will accomplish with us

• Administration:
  • Draft service offers, contractual agreements, and other various documents as required (internal processes, posters, organization chart, reports, etc.);
  • Coordinate monthly invoices and liaise between accounting, project managers and clients;
  • Assist team members in day-to-day administrative operations such as room reservations, reception, telephone calls, document filing, appointment scheduling, and any other clerical tasks related to the position as required;
  • Enter data into the CRM and maintain its integrity and validity;
  • Manage the firm's main mailbox, as well as the receipt and dispatch of letters/packages with courier services;
  • Support management on a daily basis.
     
• Office management:
  • Be the point of contact for the office and ensure a physical presence of two (2) days a week;
  • Organize team lunches, corporate events and other occasional social events (5 à 7s, management meetings, etc.);
  • Ensure that office supplies are always available, maintain their inventories, and order supplies (coffee, stationery, equipment, etc.) as needed;
  • Write a monthly newsletter for the entire team and handle internal correspondence for various communications.
     
• Perform any other related tasks as required.

• 3 years' experience in a similar role/assignment;
• Good communication and listening skills;
• Versatility, as you will be called upon to perform a variety of tasks;
• Fluency in French and English (written and spoken) essential;
• Proficiency in Microsoft Office suite;
• An ability to demonstrate curiosity, creativity, initiative and adaptability.
• Experience in architecture, engineering, or construction is an asset. 
• Experience with CRM or ERP (Microsoft Dynamics) is an asset.
• Experience with InDesign is an asset. 

ELEMA considers the development and well-being of its team members to be a top priority. We therefore offer the following benefits:

• Competitive salary
• Flexible group insurance plan (health and dental insurance, 401K)
• 1008$ to invest as desired (health and wellness management accounts, RRSPs/DPSPs)
• Payment of professional association membership fees
• A minimum of 3 weeks of vacation
• Creative work environment
• Hybrid and remote working policy at all times (2 days at the office)
• Flexible working hours all year round
• Social and sporting activities throughout the year
• In-house training offered to all staff (Lemay Academy)
• Gym and online training platform in some offices
• Telemedicine platform
• Up to 70% discount on monthly public transit pass

What are you waiting for? Send in your application today!

Please note that only successful applicants will be contacted for an interview.