The RRS Group, and its affiliated entities (collectively, “RRS”) have provided real estate development and related services to investment-grade clients for decades. Our expertise encompasses site acquisition, architectural design, and development management for commercial office and industrial properties.

Through an integrated service model, RRS delivers comprehensive enterprise solutions that address every phase of the building lifecycle. In addition to technical excellence, we offer strategic consulting in marketing, financial planning, and facility management ensuring that every project achieves its highest potential in performance, value, and sustainability.

Commitment to Community

For over two decades, RRS has maintained a strong commitment to the communities we serve. This commitment is further advanced through the RRS Making Lives Better Foundation, which provides meaningful support and resources to individuals and families in need. The Foundation reflects our belief that corporate success carries a responsibility to contribute positively to society and to improve the quality of life in the regions where we operate.

Our Core Values

Integrity | doing the right thing when no one is watching and acting with uncompromising honesty. We believe in maintaining lasting relationships based on honesty, consistency and the highest ethical standards. This creates credibility in our personal and professional relationships.

Caring | showing concern, empathy and compassion for others, ourselves, and our environment. Our care shows itself in our commitment to “safety first” in all we do. We encourage each other to be the best and hold each other accountable. We help those in need, contribute to the communities in which we work and develop creative ways to be responsible with our resources.

Integration | working unselfishly toward common goals across disciplines, teams, departments and regions. Our collective contributions are greater than our skills. We will be transparent and understand each other’s expertise to provide the most value when delivering our services to one another and our clients.

Innovation | developing new ideas and applying the solutions that differentiate us in valuable ways. We are not comfortable with the status quo. We remain accountable for continuous improvements in our results because we do not consider innovation an end in itself. We maintain an environment where we foster new ideas and encourage changes that help us improve.

            If you share these core values, we have the right opportunity for you

Application Submission deadline: May 15, 2026

Submit your application through our official career site: https://www.myrrsgroup.org/careers/

RRS Group is seeking an exceptionally organized, proactive, and polished Executive Admin Assistant to serve as a strategic partner supporting multiple executives within our Marketing & Communications organization.

In this role, you will be the operational backbone of a fast-paced, globally distributed team — anticipating needs before they arise, managing highly complex executive calendars with senior leadership exposure, and ensuring every meeting, trip, event, and stakeholder interaction is executed seamlessly.

This is a high-trust, high-impact opportunity where professionalism, discretion, executive presence, and strong judgment are essential. You will work at the intersection of strategic coordination and day-to-day operational excellence while leveraging modern AI tools and automation to improve efficiency, communication, and workflow management.

If you thrive in dynamic environments, enjoy solving problems before they happen, and take pride in being highly dependable and detail-oriented, we encourage you to apply.

Responsibilities

Executive Calendar & Meeting Management

• Proactively manage complex executive calendars across multiple time zones while anticipating scheduling conflicts and shifting priorities
• Coordinate a high volume of internal and external meetings including leadership meetings, cross-functional reviews, customer meetings, vendor briefings, off-site events, Zoom meetings, and one-on-ones
• Organize meeting logistics including conference rooms, food orders, presentation setup, agendas, and note-taking support
• Serve as a reliable point of coordination between executives, leadership teams, customers, vendors, and business partners

Meeting Preparation & Executive Support

• Prepare agendas, briefing documents, presentation materials, and meeting summaries in advance of executive meetings
• Ensure meetings have clear objectives, context, and supporting documentation
• Assist executives with follow-up action items and operational tracking

Travel & Logistics Coordination

• Manage complex domestic and international travel arrangements including flights, hotels, transportation, itineraries, and event logistics
• Coordinate travel-related documentation, schedules, and vendor communications
• Support executive attendance at conferences, customer meetings, and company events

Financial & Administrative Support

• Prepare and submit expense reports accurately and in a timely manner
• Process invoices, vendor payments, and coordinate with Finance regarding budget tracking and approvals
• Maintain organized records and administrative documentation

Strategic Projects & Onboarding Support

• Partner closely with Business Operations teams to support organizational processes and executive priorities
• Assist with special projects, team initiatives, and event coordination
• Support onboarding activities for new hires including equipment requests, workspace preparation, onboarding schedules, and team coordination
• Coordinate onboarding for vendors and external agencies including access requests and documentation
• Submit and manage IT and Help Desk requests as needed

Required Qualifications

• Must speak, read, and write fluent English
• 5+ years of Executive Assistant or Executive Admin experience supporting VP-level leaders or above
• Experience working in fast-paced corporate, technology, marketing, or professional services environments
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Proven experience handling highly complex calendars, executive communications, and confidential information
• Excellent written and verbal communication skills
• Strong problem-solving abilities with a proactive, “one-step-ahead” mindset
• Experience coordinating domestic and international travel logistics
• High level of professionalism, discretion, and attention to detail
• Advanced proficiency with Microsoft Outlook, Word, PowerPoint, Zoom, and expense management tools such as Concur
• Comfortable leveraging AI-powered tools and technology to improve productivity, workflow automation, communication, and operational efficiency

Preferred Qualifications

• Experience supporting executives within marketing, communications, events, or technology organizations
• Background in high-growth or global companies
• Experience coordinating corporate events, conferences, or executive off-sites
• Experience managing vendors, agencies, and external business partners
• Active user of AI tools with demonstrated ability to improve operational efficiency and workflow execution

What can you expect from us:

• Opportunities to learn and develop every day through a wide range of programs.
• Internal digital platforms that promote self-learning.
• Development programs according to Leadership skills.
• Specialized training according to the role.
• Learning experiences with internal and external providers.
• We love to celebrate success, which is why we have recognition programs for seniority, behavior, leadership, moments of life, among others.
• Financial wellness programs that will help you reach your goals in all stages of life.
• A flexibility program that will allow you to balance your personal and work life, adapting your working day to your lifestyle.
• And because your family is also important to us, they can also enjoy benefits such as our WellnessLine, thousands of Agreements and Discounts, Scholarship programs for your children, Aid Plans for different moments of life, among others.

Work Hours: Varies upon the needs of the global department.

RRS Company is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. RRS will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

RRS Group will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

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