Executive Assistant
This is a contract opportunity located in New York, NY. 

About this Position
The Executive Administrative Assistant will provide high-level administrative support to Managing Directors, ensuring efficient day-to-day operations and professional representation of the team. This role requires strong communication, organization, and multitasking skills to manage a fast-paced workload while maintaining confidentiality and attention to detail. The ideal candidate thrives in a dynamic corporate environment and demonstrates exceptional judgment when handling sensitive information.

Job Responsibilities

• Provide extensive telephone coverage for Managing Directors, including answering calls, taking accurate messages, and managing urgent or confidential communications with discretion.

• Maintain and coordinate complex calendars for meetings, events, and conference calls.

• Arrange travel and lodging accommodations and process related expenses using firm-approved tools.

• Navigate firm systems and departments to collect information, respond to requests, and coordinate services as needed.

• Provide backup administrative support to colleagues during absences and assist with broader office needs.

• Manage and update mail groups, distribution lists, and shared administrative resources.

• Maintain a well-organized, fully functioning workspace and ensure administrative efficiency.

Job Skills/Requirements

• Strong written and verbal communication skills with excellent judgment and discretion.

• Exceptional attention to detail, organizational ability, and time management.

• Ability to multitask effectively in a fast-paced, high-pressure environment.

• Collaborative and proactive team player with a positive and professional attitude.

• Proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel.

• Ability to quickly learn and navigate firm systems and tools.

Nice-to-Have Skills

• Experience with Concur or similar travel and expense management systems.

• Familiarity with online research tools and office productivity software.

• Experience providing executive-level support within financial services or professional settings.

• 3+ years of experience in an executive administrative or office management support role.

Pay Range:

• $27-$30/hour

YUPRO Placement is the nation’s leading skills-first placement firm placing and promoting historically overlooked talent into permanent hire, apprenticeship, and contract job assignments. We represent clients who support skills-first inclusive hiring practices. YUPRO Placement is an equal opportunity employer.