The Company:

Sucafina is the leading sustainable Farm to Roaster coffee company, with a family tradition in commodities that stretches back to 1905. Today, with more than 1,400 employees in 34 countries, we help stakeholders worldwide to find the perfect coffee solutions. We embed technology, innovation, and sustainability throughout the supply chain, creating shared value for all by Investing in Farmers, Caring for People, and Protecting Our Planet. For more information, visit www.sucafina.com.

What are we looking for:

We are looking for entrepreneurs, techies, passionate, eager to learn, humble, with a positive attitude and a high level of integrity People. Flexible and willing to take challenges, work and live in coffee-producing countries, People who want to build expertise and a career in the coffee business and are ready to go the extra mile.

What we offer:

We offer within our pleasant family environment, great opportunities to learn and grow, we offer challenges and exposure to multicultural environments, on-merit base compensation, and free coffee around the clock!

Responsible for being in charge of the organization and efficiency of daily office operations at Sucafina. From scheduling client meetings, to communicating between departments, supporting other departments when needed. Responsible for completing multi-level tasks in a professional and timely manner.

Responsibilities:

• Overseeing general office operation: Purchasing office supplies and equipment and maintaining proper stock levels ensuring smooth operation of the office
• Coordinating domestic and international travel, including flight, hotel, visas, and car rental to internal or external team members
• Managing all contracts/renewal related to the good operation of the office such as for example: Printers /AC /Courier /Phonelines / Cleaning of the office/Alarm
• Managing relationships, contract and price negotiations with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Managing company apartments +/- rented on behalf of Sucafina and occupied by visitors or long terms renters. Be the main contact with Regie for any accident that may occur
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
• Coordinate and manage schedules, appointments, and bookings
• Coordinating internal and external meetings in the meeting rooms
• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
• Support Finance, Lab, Logistics and HR departments when needed
• Organizing events for the team (monthly/seasonal outings, end of year event, marathon, escalade…)
• Be the ambassador of Sucafina when greeting external employees, visitor, clients.
• Be the Geneva contact for all new employees and assist them w their new local life: information about hours of store, transportation, Sucafina electrical bike and scooter where/who to contact in case of emergency, be welcoming and touring the office with them on their first day and introducing them warmly to the team.
• Be innovative to maintain and develop a green office
• Maintain a safe, secure, and pleasant work environment

Experience:

• Experience in an international environment/ global collaboration
• Experience in Customer service
• Experience in office management is a plus

Technical Skills:

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Knowledge of collaborative tools (MS Teams, SharePoint, …)

Soft skills

• Strong analytical mindset with the ability to challenge financial information and ensure reporting accuracy. 
• Ability to work independently while also thriving in a team-oriented environment.
• Proactive, curious, and eager to learn, with a drive for continuous improvement.
• Excellent communication skills with the ability to interact with international stakeholders.
• Excellent organizational skills (ability to prioritize, plan tasks, and respect deadlines)

Languages

• Excellent knowledge of English and French (written and verbal communication skills)
• Knowledge of any other language is a plus