Ingram Content Group (ICG) is hiring for a Administrative Coordinator to contribute to our team in Ingram Publisher Services (IPS)/Publisher Group West (PGW) team in Berkeley, CA.  This will be an onsite position. 

As the Administrative Coordinator, you will oversee the administrative functions of the IPS/PGW Berkeley office to include maintaining vendor relationships, scheduling janitorial services, building security, mailing services, etc. You will coordinate office moves, clean-up, and enhancements as needed, and manage the reception area to ensure front door and telephone coverage. In addition, you’ll assist associates with office questions and concerns.

Do you have experience working with publishers?  Have a passion for helping publishers be successful?

At Ingram, our publisher-facing business offers more than just traditional wholesale services.   It offers fully integrated and relevant solutions for client publishers.   Comprised of book printing, digital book, distribution, publishing sales and marketing services, this part of Ingram’s business helps publishers discover more ways to sell content in markets across the globe.  Based in the Nashville area, New York, Berkeley and other locations, our teams are collaborative, innovative, dynamic, and passionate about the business. 

The world is reading, and it is our goal to connect as many people to the content they want in the simplest ways.  If you share that passion, enjoy working in a fast-paced environment and want to contribute to a strategic part of the business that is evolving and expanding, we can’t wait to meet you! 

Required Qualifications:

• Bachelor’s degree or year for year directly related experience
• 2 years office/clerical experience in an office environment with physical demands

Preferred Skills:

• MS Office suite
• Strong communication skills, written and verbal
• Ability to lift/carry in full range of motion up to 30lbs

Key Responsibilities:

• Responsible for the office’s daily operations, including receiving visitors and ensuring sign-in, answering incoming calls, and assisting associates with office-related questions and concerns
• Primary contact for property management and various vendors, to coordinate building maintenance needs, including electrical, plumbing, and general office repairs
• Solicits bids from/works with vendors on ad hoc projects, including paint jobs, large trash pick-ups, office enhancements, etc.
• Works with janitorial service to coordinate ongoing cleaning schedule and special event cleanings
• Sorts and distributes incoming mail and deliveries
• Helps coordinate in-office events including sales conferences and special occasions
• Maintains general cleanliness of break room and bathrooms, orders supplies as needed
• Provides additional support to Sales and Client Relations teams as needed

Perks/Benefits:

• A highly competitive compensation package with generous benefits beginning first day of employment for Medical/Prescription Drug plans, HSA, Vision, Dental and Health Care FSA.
  • 10 vacation days & 10 sick days accrued annually and 3 personal days
  • 401K match, Life and AD&D, Employee Assistant programs, Group Legal, & more
  • Wellness program with access to local fitness centers for one low price
• Encouraged continued education with our tuition reimbursement program
• Financial and in-kind opportunities to engage with non-profits in your community
  • Company match program for United Way donations
  • Volunteer opportunities and in-kind drives for non-profits throughout the year
• Casual Dress Code

The world is reading, and Ingram Content Group (“Ingram”) connects people with content in all forms. Providing comprehensive services for publishers, retailers, libraries and educators, Ingram makes these services seamless and accessible through technology, innovation and creativity. With an expansive global network of offices and facilities, Ingram’s services include digital and physical book distribution, print-on-demand, and digital learning. Ingram Content Group is a part of Ingram Industries Inc. and includes Ingram Book Group LLC, Ingram Publisher Services LLC, Lightning Source LLC, Ingram Library Services LLC, Tennessee Book Company LLC, Ingram Content Group UK Ltd. and Ingram Content Group Australia Pty Ltd. 

Ingram Content Group LLC is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, work related mental or physical disability, veteran status, sexual orientation, gender identity, or genetic information.

• EEO/AA Employer/Vet/Disabled
• We participate in EVerify.
• EEO Poster in English 
• EEO Poster in Spanish