Established in 1982 as a leading Office Automation Solutions provider for the UAE and the wider region, GCG Enterprise Solutions is a turnkey tech solutions provider offering Print Solutions, IT Services, AV and Digital Transformation Solutions. Partnering with leading technology vendors, GCG creates bespoke solutions and services for key industry sectors.

JOB SUMMARY

Support the Chief Accountant in delivering the general accounting function, journal entries, balance sheet reconciliations, bank and AR/AP processing, fixed assets, and VAT. Drive an accurate, timely month-end close. Own incentive computations and inventory costing, ensuring all transactions comply with Company policy and IFRS.

DUTIES & RESPONSIBILITIES

Assist in month-end and annual close in the General Ledger

• Analyse accounting activities and prepare journal entries.
• Reconcile and maintain all assigned balance sheet schedules.
• Prepare and maintain prepaid schedules (e.g. rent, general insurance, medical insurance, service contract costs).
• Analyse and prepare cost accruals.

Daily bank position and monthly bank reconciliations

• Identify daily activity in bank accounts.
• Ensure all AR receipts are properly matched with invoices on a daily basis.
• Post cleared AP payments to the system on a daily basis.
• Update the bank position of all accounts daily and circulate to management.
• Record bank interest and other bank charges.
• Prepare all bank reconciliations on a monthly basis.

Accounts Receivable and Accounts Payable

• Account all AR receipts daily and match them with the respective invoices.
• Reconcile and tally the AR sub-ledger with the GL at month-end.
• Account cash receipts and miscellaneous receipt vouchers to the correct account, amount, and period.
• Book all supplier invoices with the correct allocation of amount, account, and period, after ensuring they tally with the GRN and Purchase Order.
• Execute the AP payment process.
• Review and process vendor payments in line with the internal business set-up and internal control norms.

Fixed Assets and general accounting

• Maintain supporting documentation for all fixed asset transactions.
• Coordinate periodic physical verification of fixed assets and reconcile with the FAR.
• Track Capital Work in Progress (CWIP) and capitalize on commissioning.
• Reconcile the fixed asset sub-ledger with the GL monthly and investigate variances.
• Compute and post monthly depreciation and review useful lives and residual values.
• Ensure capitalization of fixed assets in line with Company policy and IFRS.
• Maintain the Fixed Asset Register (FAR) and record additions, disposals, transfers, and write-offs in the ERP.
• Prepare and maintain staff medical insurance data; ensure invoices are billed at the agreed rate and credit notes are received for resigned employees.
• Prepare debit/credit notes for related party transactions, reconcile related party balances monthly, obtain counterparty confirmations, and resolve reconciling differences.
• Maintain the provision for bad debts schedule and prepare month-closing schedules for debtors.
• Complete other tasks as may be assigned.

Financial reporting (monthly closing activity)

• Perform month-end closing activities.
• Assist the Chief Accountant in preparing financial statements and other financial reports.
• Prepare and file the monthly/quarterly VAT return.

ERP and process knowledge

• Apply hands-on experience in an ERP environment, with a sound understanding of the Procure-to-Pay and Order-to-Cash cycles.

Incentive plan calculation and payments

• Calculate sales and staff incentives in accordance with the approved incentive plans and policies of the Company.
• Validate eligibility, performance achievements, and supporting data (sales, collections, KPIs) prior to processing incentive payouts.
• Prepare incentive workings, obtain required approvals from the Finance Manager and HR/Management, and ensure timely processing of payments through payroll or AP as applicable.
• Maintain proper documentation, accruals, and reconciliations of incentive provisions in the books of accounts.
• Periodically review incentive plan computations for accuracy and compliance with policy revisions.

Inventory landed costing and cost adjustments

• Ensure accurate computation and posting of landed costs for all inventory purchases, including freight, customs duty, clearing, insurance, and other related charges.
• Review and validate landed cost allocations across items and shipments in the ERP system.
• Monitor and process inventory cost adjustments, revaluations, and corrections on a timely basis.
• Reconcile the inventory sub-ledger with the GL and investigate variances arising from costing.
• Coordinate with Supply Chain, Procurement, and Warehouse teams to ensure completeness and accuracy of cost data.

• Bachelor’s Degree in Accounting, Finance, or a related field from a recognized university or institution.
• Fully or Part-qualified professional certification (CA / CPA / ACCA / CMA).

Experience

• At least 3 years’ experience as a Senior Accountant in a similar-sized business.
• Experience in incentive calculation and inventory costing
• Relevant experience working in an ERP environment (Oracle / SAP preferred).
• Experience with general ledger functions and the month-end / year-end close process.
• Thorough knowledge of accounting procedures and internal controls.

ACCOUNTABILITIES

• Accurate and timely month-end and year-end close of the General Ledger.
• Timely, reconciled bank, AR/AP, and balance sheet schedules with variances investigated.
• Correct computation and posting of inventory landed costs and cost adjustments.
• Accurate calculation and processing of sales and staff incentive payouts.
• Compliant and timely filing of monthly/quarterly VAT returns.

• Compliance of all transactions with Company policy and IFRS.
• Complete and accurate supporting documentation (FAR, schedules, reconciliations).
• Adherence to internal controls in the vendor payment process.
• Effective coordination with Supply Chain, Procurement, Warehouse, and internal teams.
• Timely circulation of the daily bank position to management.