Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group.

For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.

Job Purpose: 

This position has the responsibility to perform procurement activities of goods and services following policies & procedures and applicable local, state, and federal regulations. Duties include planning, scheduling, initiating, monitoring and quality assurance of all procurement and contract activities in a timely fashion.

Play an integral role in different aspects of inventories by carrying cost, financial details and providing information for strategic planning for procurement and to ensure company sticks to budgets and operates profitably.

Work requires independent and professional judgment and is performed under the general guidance and direction of the General Manager/Director.

Job Responsibilities

Procurement and Supply Chain

·         Responsibilities of Fully Computerized & ERP Procurement. Screening of Requisitions Material Procurement Receipts, Physical Inspection, Stacking, Maintaining Minimum & Maximum Level of Critical & Fast-Moving Items, Maintaining All Procurement Documents.

·         Interfacing with cross functional departments for budgeting and planning the funds for procurement and sourcing of materials for ensuring optimum utilization of materials; securing maximum cost savings & meeting anticipatory orders for monthly operations.

·         Developing and implementing key strategies for the purchase of materials from sources; achieving cost reduction in procurement and packaging.

·         Developing and implementing Departmental Procedures.

·         Processing the requisitions & purchase orders for supplies and equipment; following-up for payments and receivables.

·         Participating in the development of specifications for equipment, products or substitute materials; developing, implementing purchasing and contract management instructions, policies and procedures.

·         Carrying out order planning, price negotiations and coordinating with suppliers.

·         Organize and develop RFP and RFQ documentation according to established policies and procedures to ensure organization requirements are captured effectively.

·         Liaise and coordinate with suppliers by collecting and providing all required information to ensure contractual terms and conditions are met

·         Solicit quotations, analyze proposal and monitor contract terms and conditions to adequately plan and deliver contact and amendments in a timely and effective manner to serve organizations best interest

·         Materials Management, Purchase order work based on Oracle and online Purchase Order is prepared in Oracle System, Reconciliation vendor Statement with System & Manual. Stock Verification, Analysis of Vendor Performance & Price Variance & Purchase related all responsibility.

·         Monitor and analyze new product and supplier in the market place to suggest new initiative to increase cost efficiency

·         Collect and analyze data to ensure continuous tracking of relevant KPIs and achieve targets.

·         Liaise with estimation department for obtaining quotations for ongoing tenders during bidding stage and negotiating with Suppliers and Subcontractors.

·         New Vendor Development, Price Negotiation with vendor, PO releasing, Material Delivery and Payment.

·         Assisted the accounts department and prepared the billing documents. 

·         Updated the MIS in accordance to the project. 

·         100% Compliance in internal and external audit and close all observation/NC on time.

Logistic and Supply Chain Management

·         Devising efficient logistics management system to ensure delivery of the goods / shipments as per committed timelines and cost.

·         Preparing MIS reports of inward / outward logistics and apprising top management and users of routine inventory management activities; assisting in framing of costing & proposal for logistic solution.

·         Developing long-term partnerships with suppliers; managing day-to-day supplier performance to ensure meeting of service, cost, delivery and quality norms; coordinating with suppliers for new product development and implementation.

·         Negotiating shipping terms, coordinating and tracking shipment clearance, duty exemption and documentation for FTA submission.

Man Management

·         Monitoring and ensuring optimum performance of the subordinates.

·         Assessing the training needs of employees in co-ordination with the various department heads in the respective departments.

Bachelor’s Degree in business management, Logistics, Supply Chain Management, Engineering, Economics or a Related Field

Skills & Professional Requirements:

Good at Networking, Excellent Written and Oral Communication Skills, Data Analysis, Superior Organisational Skills, Good Negotiator, Financial Analysis Skills, Understanding of Supply Chain Management Procedures, Logistics Skills, Strategic Planning Abilities.

Knowledge of Supply Management Software (Database Management, Inventory Management, Financial Analysis, Procurement, Project Management, and Enterprise Resource Planning, and General Office Programs),

ERP solutions; Oracle, SAP, Oil & Gas Industry(EPC) Knowledge.

Experience Requirements:

Minimum: +8  years relevant experience in Procurement/Supply Chain operational management especially managing Oil & Gas EPC Projects.

Strong working knowledge from Principals/OEM’s/Manufacturer or with distributors

Experience and knowledge of global shipping and logistics management

Experience with ERP solutions; Oracle, SAP

Strong Demand Planning & Forecasting experience.

Proven working experience as Senior Buyer or Procurement Officer.

Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market.

Targeted Companies:

Oil & Gas

EPC

Power and Energy Sector

Construction

Electromechanical and Instrumentation