FuseFX is an award-winning Visual Effects Studio providing visual effects services for episodic television, feature films, commercials, virtual and VR productions.  Founded in 2006, the company employs 800+ personnel across eight studio locations:  our flagship office in Los Angeles, CA, New York City, Vancouver, BC., and Atlanta.  Our offices in Montreal, Toronto, and Bogota, is serviced by FOLKS VFX.  Folks joined the FuseFX family of brands in 2020.  Our office in Adelaide, AUS is serviced by Rising Sun Pictures.  RSP joined the FuseFX family of brands in 2021.

JOB SUMMARY

The Office Coordinator will facilitate the operational and administrative requirements of our facilities, staff and clients by providing support for a variety of tasks. The Office Coordinator is primarily responsible for fulfilling all duties at the reception desk, as well as supporting the Operations Manager and other departments as needed. This position is currently temporary but there is the possibility to go to regular staff in the future based on work/production needs.

ESSENTIAL FUNCTIONS

• Greet and welcome guests and staff as they arrive at the office


• Answer, screen, and forward incoming phone calls


• Take and relay messages in a timely manner, via email, phone, or otherwise


• Know and be able to share general knowledge about FuseFX with callers, clients, or guests, including the company address and directions, the website, and other related information


• Maintain office security by reviewing and steadfastly maintaining facility safety and security procedures, such as directing visitors to the virtual sign-in portal and requiring them to sign NDAs, distributing and tracking visitor badges, and learning and enforcing facility lockup protocols


• Keep the reception area tidy and presentable


• Handle all internal, incoming and outgoing media traffic, including receiving, logging, handing off, and checking out hard drives, tapes, equipment, and more.


• Receive and distribute mail and packages that arrive at the office, as well as schedule pick-up and delivery for packages via FedEx, UPS, or other similar services


• Track, stock, and order office supplies


• Complete a variety of tasks to keep the office clean and COVID compliant throughout the day; including stocking snacks, sanitizing common areas, brewing coffee, and replacing required materials in restrooms or other common areas, etc.


• Assist the Operations Manager with the assembly, installation, relocation and removal of office furniture and various other pieces of office equipment


• Offer support for various other needs and tasks as they arise
  
   

JOB SPECIFICATIONS

• Positive, professional and welcoming attitude


• Flexible schedule – open/close responsibilities


• Understand and comfortably use Microsoft Office programs


• Capable of learning new computer programs


• Experience in VFX or a similar office environment a plus


• Clear and concise communicator with a good demeanor


• Willing to perform a variety of duties not listed above as needed


• Experienced multitasker comfortable wearing multiple hats at once


• Able to lift fifty pounds

All your information will be kept confidential according to EEO guidelines.

Nothing in this job description restricts the Company’s right to assign or reassign duties and responsibilities to this job at any time. The Company prohibits discrimination in employment against otherwise qualified applicants because of a physical or mental disability and will make reasonable accommodations to enable qualified persons with known disabilities to perform the essential functions of their job consistent with applicable law. The Company will consider qualified applicants with criminal histories in a manner consistent with applicable law.