Contracts Associate

  • Full-time
  • Department: Business Development

Company Description

PrimeVigilance is continuing to expand and is looking for a Contracts Associate to join our dynamic and rapidly growing organization.

Job Description

  • Work closely with Project Manager and Operations to determine scope of work for initial contracts and/or change orders.
  • Draft the initial contracts and/or change order with the information received from Operations and/or Commercial
  • Act as primary client contact on small to mid-sized opportunities
  • Administer contracts and change orders ensuring compliance with company policies acting as focus point for all communication with Legal, Finance, and Operations, and Commercial Disciplines for resolution of contract issues
  • Ensure all contractual documents and budgets undergo quality check and review
  • Liaise with Project Managers, Finance and Analyst to investigate budget variances. Initiate and/or review proposed contract modifications and negotiate or refer to other internal departments for review as appropriate
  • Provide regular updates to the Director of Contracts of the current status of contract negotiations
  • Track contract renewal periods and proactively
  • Prepare budgets for future years of the contracts
  • Update the sales tracking database
  • Ensure all fully executed contracts are distributed to the relevant parties
  • Upload all contracts and corresponding budget files to internal SharePoint system using the agreed folder structure and file naming convention
  • Working independently under time pressure to meet tight deadlines. Must be able to manage workload and prioritise activities to ensure timely completion of assignments

Qualifications

  • Ideally a Bachelor's degree finance, business management or a life science field
  • A minimum of 1-2 years of work experience in a similar industry
  • Strong initiative to learn
  • Strong English written and oral communication skills
  • Competent in Microsoft Word and Excel to intermediate level
  • Proven ability to work well under pressure, managing multiple projects simultaneously to meet deadlines
  • Ability to manage relationships and communicate with senior managers and directors
  • Salesforce experience is desirable but not essential

Additional Information

  • Competitive salary
  • Dynamic team of colleagues in a fast-growing company – possibility for your quick career growth
  • Multicultural environment, English as a company language
  • Strong emphasis on personal and professional growth
  • Working in a young and friendly team
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