Everience is an international consulting group delivering AI-augmented digital services and placing people at the heart of the AI revolution.

With a presence in Europe, Africa, Asia and America, Everience offers its 4,000-strong workforce the most demanding and stimulating environment in which to transform and develop their skills, learning about new AI-based roles and building their future employability.

Through its Symbiotic Academy the group offers a unique hub for training, practical application and exchange where everyone can experiment, learn, and progress in the fields of artificial intelligence and data.

In accordance with its core purpose of orchestrating the symbiotic relationship between humans and AI in the workplace, Everience is making the augmented employee the driving force of a “symbiotic age”, where AI enhances talents and opens up new career opportunities.

What you’ll do:

Assigned to our office in the center of Brussels, you will hold the position of HR & Office Manager at Everience Benelux!

Responsibilities and tasks (non-exhaustive list):

• As part of our growing team in a young and dynamic coworking space, and after an onboarding period, you will occupy a very versatile position that will lead you to:
• Day-to-day administration: Responsible for general administrative support, document and files management and the follow-up of tasks within deadlines.
• Customer & subcontractor invoicing management: Ensure the efficient and accurate management of customer & subcontractor invoicing, ensuring that everything is processed correctly and on-time.
• Human Resource management support: Help with payroll processing, managing employees’ timesheets and vacation requests and tracking of personal files.
• Contract drafting: Assist with the drafting and processing of employees and customers contracts.
• Subcontractor relationships management: Establish and manage ongoing and new subcontractor and freelances relationships.
• Work in close collaboration with sales staff to ensure a clear understanding of assignments and customer contexts and needs.
• Participate in recruitment processes for the company; job description creation, advertisements, interviews, closing and onboarding.
• Improve the candidate and employee experience through the deployment of tools (Smart Recruiter, Sx, Cornestone) and processes.

Who you are:

We are looking for a profile with previous experience as HR officer or office manager, ideally in a fast-paced environment, e.g. interim agencies, consultancy companies, start-ups.

You are fluent in French and English and are not afraid to express yourself in Dutch.

• A minimum of 3 years’ experience in a similar position is required.
• You understand the importance of confidentiality when dealing with sensitive information and can act with discretion and professionalism.
• You are not afraid to take end-to-end responsibilities and shows proactiveness in your decision-making,
• Organized, able to work independently, pragmatic, and hands-on approach.
• You like to challenge yourself and you are not afraid to learn, you are willing Motivation and real desire to improve and learn.
• Team player and soft skills qualities, people oriented.
• Flexibility and able to work independently.
• Strong communication (oral and writing) skills adapted to a professional environment.
• You want to contribute to the development of a young entity within a large established group.
• You enjoy working in a supportive and inclusive work environment.

All our positions are open to people with disabilities