We are looking for an outstanding Office Coordinator to join our amazing Dungarvin team.  This will be an Office Coordinator position in a Day Program setting.

Dungarvin is a national organization of privately owned companies that are dedicated to providing high quality, community-based supports to people with intellectual and developmental disabilities, people who are faced with mental health, behavioral or significant medical challenges, and to children and their families.  

What we have to offer: 

• Starting wage: $22.00/hr. and $22.61/hr. after 90 Days! 
• Monday - Friday Schedule (8am-5pm) 
• Mileage reimbursement 
• Cell phone stipend 
• Comprehensive benefits package for eligible full-time employees
• Supplementary insurance 
• FREE Life Insurance
• Employee Assistance Program
• 401(k) plan available
• Paid time off
• Employee referral bonus program
• Pet Insurance available

To perform and manage administrative matters for management team members. Responsibilities include, file management, incident tracking, procurement, expense reporting, meeting minutes, coordinating quality assurance activities and traveling to support our other locations throughout California.

RESPONSIBILITIES:

• Know and assure implementation of all organizational policies and procedures for all Dungarvin California offices.
• Promptly and accurately complete projects, research, and other scheduled and non-scheduled administrative tasks as assigned by the supervisor
• Serve as Project Coordinator for special projects
• Monitor office equipment and related needs in the local office and statewide
• Schedule of ongoing meetings for specific rooms and upon special request
• Assure maintenance of master forms, policies, rules, and regulations books
• Maintain administrative files
• To coordinate publications and social media
• Track quality assurance activities and compliance reviews
• Track incident reports
• Support and coordinate statewide committee meetings
• Coordinate purchasing for special projects and events
• Maintain professional relationships with outside agencies and committees
• Travel to Dungarvin locations throughout Northern and Southern California (mileage reimbursed)

Qualifications: 

• High school diploma or GED Certificate
• Two plus years of education, training, and/or administrative experience.  
• Excellent written and verbal communication skills
• Must be organized, flexible with an ability to multi-task and meet timelines
• Must be able to handle confidential information appropriately
• Must possess confidence, flexibility, initiative and the ability to maturely deal with unexpected demands and incidents
• Strong computer skills with experience in word processing, spreadsheets and databases.
• Experience with Microsoft Office with a strong understanding of Excel is preferred
• Prefer experience with management of people and systems

PRE-EMPLOYMENT REQUIREMENTS:

• Must be at least 18 years old
• Current valid driver’s license and an acceptable driving history (ability to obtain a California license within 30 days of hire if you currently posses an out-of-state license)
• Physician’s clearance and a TB test clearance - paid for by Dungarvin
• Two Professional references
• 401(k) plan available
• Paid time off
• Paid training
• Group insurance benefits
• Employee referral bonus program

All your information will be kept confidential according to EEO guidelines.

Equal Opportunity Employer

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