De Brauw Blackstone Westbroek is an international law firm that is deeply rooted in the Netherlands. De Brauw advises more than 70% of the largest multinationals with headquarters in the Netherlands. De Brauw specialises in high-quality legal advice in complex transactions, proceedings and regulatory issues for companies and financial institutions. Over the years, De Brauw has built up a large and close-knit international network of renowned law firms. About 650 individuals are on staff at De Brauw in Amsterdam, Brussels, London, Shanghai and Singapore.

Assistant to the Secretary to the Board and the Board (1 FTE)

Are you ready for a dynamic and challenging role? We are looking for a full-time Assistant (0.8 fte possible) to support our Board and the Secretary to the Board. In this role you will work closely with the senior assistants in the team and together you will be the backbone of our Board.  You report to one of the Business Support Managers.

What will you do?
Your responsibilities are diverse and include organizational, administrative and compliance tasks, such as:

• Complex diary management and organizing meetings: Efficiently scheduling a large number of internal and external meetings, such as board meetings, partner lunches, shareholder meetings, network events, etc.
• Manage the team inbox: Categorize incoming mail, respond, coordinate follow-up.
• Preparing presentations and overviews: Ensuring everything is meticulously arranged.
• Communication: Regularly and clearly communicating with internal and external stakeholders.
• Proactive support: Assisting the Board and the Secretary to the Board in their daily tasks.
• Administrative and compliance tasks: Performing various administrative duties and support compliance processes.
• Drafting documents: Independently drafting documents and collecting and processing information.
• Meeting preparation and note-taking: Preparing and taking notes of meetings, collecting and reviewing related documents, monitoring the governance calendar, deadlines, and following up.

Who are you?
Our ideal candidate:

• Holds (at least) a vocational degree (MBO) and operates at a higher professional education level (HBO).
• Has extensive experience in a support role and is service oriented.
• Possesses excellent MS Office skills (Outlook, Excel, Word, and PowerPoint).
• Has excellent command of Dutch and good command of English, both written and verbal.
• Is meticulous: works detail oriented, accurate, well-organized, and efficiently.
• Can work independently, requires little instruction, and is very flexible (occasionally, you may need to work longer hours, especially when colleagues are on holiday) and collaborative.
• Demonstrates a proactive and problem-solving approach.
• Can handle pressure and quickly switch between different tasks.
• Is eager to continuously improve and innovate, by introducing new tools, technology and ways of working.
• Acts with discretion and integrity and can handle organizational sensitivities.
• Has a foundational understanding of corporate law (is not required but would be an advantage).
• Has passion for teamwork that drives to contribute to group success, and enjoys the dynamic interactions that come with working closely with others.