A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts:  the Court of Common Pleas and the Municipal Court.  The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia.  The FJD is part of the Unified Judicial System reporting into the Pennsylvania Supreme Court of Pennsylvania.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Position Summary:

This is administrative work within the First Judicial District’s Office of Human Resources.  Principal emphasis of the work is the responsibility of providing support services to the employees of the District and the citizens of Philadelphia County. 

An important aspect of the work involves a comprehensive knowledge of District policies, procedures, and employee benefits. Computer skills in the performance of assigned functions are required.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions:

The following duties are normal for this position.  They are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

• Heavy interaction with Judiciary, Court Administration and employees of the District.
• Has ability to multi-task, work under pressure and meet required deadlines
• Examines time records for errors, omissions and makes appropriate corrections
• Data entry of hours worked into payroll system
• Prepares and reviews various reports to perform quality assurance check for all employees as it  relates to their hours work, pay plan, job classification, and other worker status changes.
• Assist Payroll Manager with reviewing corrected time records to verify their conformance with District policy, pay regulations, Standard Accounting Procedures governing payroll, and pertinent payroll policies, including knowledge and interpretation of complex and varied overtime rules for each class of District employee
• Demonstrates initiative, knowledge and ability to review, identify and improve the operations in compliance with Standard Accounting Practices (SAP)
• Assist with providing identification badges for employees, and other authorized users.
• Receive and screen telephone calls providing appropriate answers on Court Personnel rules and regulations, referring interpretive questions to superiors.
• Receive, sort, and distribute mail.
• File correspondence and other records into employee files, including confidential employee medical files.
• May make changes to employee personnel file information.
• Assist with reception desk coverage, as needed.
• Assist with processing employee information into the One Philly website and SAGE HRIS systems.
• Perform quality assurance of new employee data information entered in SAGE HRIS system.
• Complete change of address requests in accordance with established policy.
• Assist with judicial internship requests; maintain administrative files.
• Other duties as assigned by the Executive Director of Human Resources, Payroll Manager or their designee.

MARGINAL FUNCTIONS

• Performs related work as required,

ENVIRONMENTAL CONDITIONS

• Standard clerical office conditions.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills, and Abilities:

• Considerable knowledge of court service and related inter-agency personnel regulations, rules, policies, procedures, and practices in accordance with work assignment.
• Considerable knowledge of office practices and procedures required in maintenance of First Judicial District central personnel records, files, and related documentation.
• Knowledge of English usage and grammar.
• Ability to make varied basic arithmetic computations with speed and accuracy.
• Ability to type from clear copy at a speed and accuracy level as required by assigned function.
• Ability to establish and maintain effective working relationships with departmental managers, inter-agency personnel and fellow employees in accomplishing assigned functions.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

1. High school diploma or equivalent required.
2. Bachelor’s degree in Business Administration, or Human Resources, preferred.
3. Two years of experience in performing varied administrative functions at an increasingly progressive level of responsibility.
4. Equivalent combinations of training and experience providing the characteristics required to perform the essential functions of the class may substitute.
5. Strong organization, time management and communication skills required.
6. Covid-19 Vaccination is recommended.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Salary Range: $38,796 - $42,278

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 4 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx