A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Office of Innovation & Technology (OIT) is the central IT agency for the City of Philadelphia headed by the Chief Information Officer (CIO). OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia’s businesses, residents, and visitors. OIT responsibilities include: identifying the most effective approach for implementing new information technology directions throughout city government; improving the value of the city’s technology assets and the return on the city’s technology investments; ensuring data security continuity; planning for continuing operations in the event of disruption of information technology or communications services; and supporting accountable, efficient and effective government across every city department, board, commission and agency.

In partnership with the Office of the Chief Administrative Officer (CAO) and the Office of the Director of Finance, the Office of Innovation and Technology (OIT) is undertaking a major Citywide project to modernize core financial, grants, procurement, and supply chain business processes. This project (Optimize Procurement and Accounting Logistics Enterprise Resource Planning and Data Warehouse/Business Intelligence Tool, or “OPAL ERP and DW/BI project”) will replace the existing General Ledger and Procurement systems (i.e. FAMIS, ADPICS, ACIS, PHLContracts, etc.) that support these business processes and will enable the City to realize benefits such as reducing transaction processing time and effort, providing better access to information for reporting and analysis, and making it easier to onboard new employees into these functions.

The Enterprise Resource Planning (ERP) Project Coordinator is responsible for coordinating and administrating the OPAL Project and Product Team. THE ERP Project Coordinator’s focus areas are the administration and support of the OPAL Project and ensuring that communication and project workflows are on track. This permanent exempt position will move to maintenance and support after the project is complete.

Essential Functions

Throughout the OPAL ERP project, the OPAL Project Coordinator will:

• Maintain frequent and detailed communication with all members of the team to ensure alignment.
• Assist and coordinate team goals, project schedules, and new information.
• Evaluate potential problems and technical hitches and develop solutions.
• Assist and supervise current project workflows and coordinate all team members to keep workflow on track.
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed, and stored.
• Direct project correspondence by preparing and reviewing project proposals, memos, meeting minutes, and emails.
• Support OPAL Team Leads by taking on supervised support tasks on larger initiatives.
• Managed the project deliverable timesheet management and reporting.
• Gain an in-depth understanding of the OPAL project’s processes and requirements.
• Monitor, evaluate, and regularly report on business process related IT service, and support to OPAL Product leadership.

Competencies, Knowledge, Skills and Abilities

• Demonstrated ability to think strategically about the application of technology to solve business problems and develop user/business-driven technology strategies and plans.
• Exceptional communication skills, with the ability to communicate technical concepts and information to non-technical audiences in a straightforward and compelling way.
• Deep commitment to assisting with developing and delivering modern, user-centered, and value-producing technology products, systems, and services in a collaborative way.
• Ability to build effective relationships and strong commitment to working collegially and collaboratively with constituents at all levels in a diverse and distributed environment.
• The ability to independently execute the following skills:
• Development of a high-level project plan
• Development of a communication plan
• Execution of approved actions rapidly and confidently
• Facilitation of level-setting calls
• Strong knowledge of MS Project, Excel, Word, PowerPoint, and SharePoint.

Work-Life

Working hours are generally 37.5 hours per week. Our team is currently hybrid and must come into the office once every two weeks, but policies and requirements can change. This position can opt-in to go into the office each day if desired.

• Completion of a Bachelor's degree in business, information systems, computer engineering, or a related field or equivalent experience;
• At least 1 year of supporting software at an enterprise level.

TO APPLY: Interested candidates must submit a cover letter, writing sample and resume.

Salary Range: $75,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx