A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Department of Planning and Development (DPD) includes the city’s housing agencies, planning commission, art commission, historical commission, zoning board of adjustment, developer services, and more. These divisions work hand in hand to promote the economic health of all neighborhoods and the city. The Division of Planning and Zoning (DPZ) is responsible for the Planning Commission, Historical Commission, Art Commission and Zoning Board of Adjustment.

The Planning and Zoning Grants Manager will be responsible for proactively seeking out, applying for, tracking, and administering relevant grants of the federal infrastructure opportunities from IIJA/BIL. The position will analyze grant applications and parameters of proposed grant funded programs, prepare cost schedules for inclusion in grant applications and requests for proposals (RFPs), develop and review grant applications and RFPs for accuracy and completeness, develop schedules and timelines for inclusion in RFPs.  The manager will work in collaboration with DPZ leadership, the city’s grants office and an interagency working group of grants managers to ensure that decisions are coordinated on IIJA/BIL grants to pursue.  Although the priority of this position will be on IIJA/BIL opportunities, this position will also be responsible for overseeing the applications for other relevant grants for DPZ agencies.  This includes from federal, state, regional and philanthropic organizations. This position will engage with other DPZ managers to determine which grants are relevant and to coordinate grant applications. For all grant funded projects, this position will review contracts and specifications prepared by consultants, attend, and conduct pre-proposal meetings, evaluate, and organize information in preparation for bid, award recommendations in conformance with City and Procurement department rules and monitor contract processing procedures. Coordination with other agencies, departmental and city finance and procurement staff is critical.  

The Grants Manager will play a central role within DPZ and reports directly to the Assistant to the Deputy Director for the Division of Planning and Zoning.

Essential Functions

• Coordinate and liaise with other city IIJA/BIL staff on funding for city projects
• Coordinate with DPZ leadership and managers to assess feasibility and staff capacity to administer grant funded projects
• Coordinate and liaise with finance and procurement staff in developing, posting, awarding, and managing RFPs for grant funded projects
• Oversee applications for grants from federal, state, regional and philanthropic sources
• Monitors and administers a portfolio of grants awarded to DPZ agencies
• Meets/communicates with departmental project managers to support the development of goals, milestones, performance measures, evaluation standards, and timetables.
• Supports the development of performance metrics for each grantee that align with DPZ’s mission and desired outcomes; develops logic models detailing critical implementation steps and inputs, as well as expected outputs and outcomes to be monitored.
• Uses the Automated Contract Information System (ACIS) to track progress of contracts, administer contracts and prepare reports; ensures funds are allocated for payment of contracted services.
• Provides project managers support in the preparation of contracts 

Competencies, Knowledge, Skills and Abilities

Knowledge of:

• Program and project budget formulation, evaluation and administration

Ability to:

• Operate personal computers including word processing, spreadsheet, and database software
• Prepare, analyze and interpret grant requirements, financial statements and reports
• Learn City of Philadelphia specific software for administration of grants and contracts
• Exercise attention to detail
• Exercise discretion and tact in sensitive situations
• Communicate effectively orally and in writing
• Establish and maintain effective and collaborative working relationships
• Research and determine appropriate and relevant grants

Preferred skills:

• Working knowledge of contracting principles
• Working knowledge of grant providing organizations

• Bachelor’s degree from an accredited college or university
• Three (3) years of administrative contract or grants administration and monitoring as appropriate to the job; or equivalent combination of training and experience determined to be acceptable.

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $65,000 - $70,000 

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

*The successful candidate must be a city of Philadelphia resident within six months of hire

Please note that effective September 1, 2021 the City of Philadelphia is requiring all new employees to present proof of vaccination against COVID-19. 

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx