The Finance and Information Technology Division has three (3) 1822 Administrative Analyst positions available within the Budget, Financial Planning and Analysis section. Applicants will be considered for all three positions within the section. 

APPOINTMENT TYPE: Permanent Exempt, Full Time not to exceed three (3) years - This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

Deadline to Apply: April 1, 2022

Salary: $90,168 - $109,616 yearly

Budget Office: The Budget Analyst will support the development of the San Francisco Municipal Transportation Agency's (SFMTA’s) Master Position Control system. SFMTA’s budget is comprised mostly of labor and therefore managing positions is critical to ensuring proper management and controls. Under the direction of the Budget Office Lead, the Budget Analyst will work on the replacement of the current system for managing positions. The analyst will work on data gathering and requirements, definition and planning, launching and execution, and testing of a new Master Position Control system through to project completion for the SFMTA. This work will include the development of reports from the new system leading into the development of the SFMTA’s next two-year budget in FY25 and FY26.

Project Controls: The Project Controls Analyst will support the transition to a new SFMTA platform for managing capital projects. The existing Capital Project and Controls System will be replaced by a PeopleSoft project module for managing budgets, staffing, schedules, construction contracts and electronic documents at a project and program level. Under the direction of the Manager for Analysis & Controls, the analyst will work on the conception and initiation, definition and planning, launching and execution, performance and controls and project closeout for the new project management module.

Asset Management: The Asset Management Business Analyst will support activities directly related to the update of the SFMTA's Transportation Asset Management Plan. This position will support key initiatives regulated by the FTA related to the Asset Management Plan requirement which includes advancing asset data collection and management practices, improving Agency asset management capacity through education and training, and conducting process improvement actions to align Agency performance, finance, and operation activities with infrastructure lifecycle principles. This position will also be responsible compliance with regulatory requirements, producing reports, and conducting analysis to support recommendations related to the update of the Agency plan.

Examples of Important and Essential Duties:

• Performs research, compiles and analyzes information/data regarding a variety of administrative, management, fiscal and organizational issues: identifies issues and determines analytical standards in consultation with supervisor, manager, departmental personnel and other individuals/experts; gathers relevant data, information and/or documentation from a variety of sources; analyzes information and documentation and develops tentative findings; discusses and/or coordinates analysis and tentative findings with supervisor, management staff and/or other appropriate individuals; develops or assists in developing recommendations and/or course of action; gathers additional information and/or revises methodology as needed.
• Prepares or assists in the preparation of a variety of management reports: compiles and evaluates information in preparation for writing report; presents background information and description of analytical standards; outlines findings and recommendations and prepares logical supporting documentation; writes or assists in writing final reports and documentation for evaluation by administrative and/or management staff; presents reports, including formal presentations to groups.
• Performs analysis for development of administrative, management, program and organizational policies and procedures: consults with managers, administrators and other staff to determine parameters for analysis and other background information; analyzes existing policies, procedures and work practices; analyzes the effect of proposed and existing legislation, regulations and law on organizational policies and procedures; compiles information and documentation in preparation for producing reports and/or drafts reports for management/administration.
• Performs analysis for budget development and resource planning: performs or assists in needs analysis and trend analysis based on research and consultation with managers and administrative staff; consults with managers and assists in resource planning and development of annual budget estimates; reviews and analyzes budget requests from administrators; compiles information and documentation in preparation for producing reports and/or drafts reports related to budget and resource planning issues.
• Performs analysis for budget administration and/or fiscal/financial reporting: monitors and analyzes expenditures and accounts to ensure compliance with budget parameters; gathers information and prepares documentation related to fiscal/financial reporting; performs and/or assists in fiscal/financial analysis; compiles information and documentation in preparation for producing and/or drafts fiscal/financial reports.
• Performs analysis for development and administration of competitive bid processes and contractual agreements: identifies and analyzes needs, goals, available funding and other criteria; develops or assists in development of contract/lease specifications; preparing requests for proposals and bid solicitation; performs or assists in analysis of bid information provided by contractors; assists in establishment/maintenance of contractual relationships; performs or assists in analysis for monitoring and enforcement of legal agreements to ensure compliance.
• Performs analysis for monitoring of grants received by department; writes or assists in writing grant proposals; analyzes funding parameters and other requirements specified by grantor; monitors departmental expenditures to ensure funding parameters are met; analyzes other criteria to ensure compliance with standards required by grantor.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS:

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work,as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR

3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION:S Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

Desirable Qualifications:

The stated desirable qualifications may be used to identify candidates advancing to the interview process and/or to identify job finalist(s) at the end of the selection process when referred for hiring.

• Knowledge of the principles, procedures and legal standards required to provide professional-level analytical assistance to administrative staff in such areas as: budget development and monitoring; financial/fiscal analysis and reporting.
• Experience with the development of management/administrative policies and procedures; analysis of existing and proposed legislation, legal standards and regulatory mandates.
• Experience with the development and administration of contractual agreements; and/or grant monitoring and administration.
• Ability to identify, research and gather relevant information from a variety of sources; read and interpret complex written materials; analyze and evaluate data, procedures, interrelated processes and other information; formulate conclusions and/or alternatives and develop effective recommendations.
• Knowledge of work-related computer applications, including e-mail, word processing, spreadsheets, databases and the internet.
• Experience with preparing well-organized and accurate documents such as reports, memos, and correspondence.
• Ability to synthesize ideas and factual information into clear and logical written statements.
• Ability to speak clearly and concisely in order to express ideas and communicate work-related information to a variety of individuals and groups; listen, ask appropriate questions and effectively elicit information.
• Ability to establish and maintain effective working relationships with staff, officials and the general public, including a variety of individuals and groups.

Please Note: A resume and cover letter must be attached to the online application.

Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found here.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Diversity Statement

All your information will be kept confidential according to EEO guidelines.

For questions or inquiries, please contact: Lisamarie Chavis, Human Resources Analyst at [email protected].

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.