About This Role

This position will directly report to the Payroll Manager with dotted line to Global Process Owner, Time Tracking, part of Global Business Services (GBS).  

What you will do

1. administering various payroll related tasks, working closely with other Payroll Team members, Finance and external payroll providers for payroll settlement and reconciliation, including:

• process bi-weekly/monthly payrolls for assigned markets including collection of all pay inputs, time and attendance entries, employee status changes, benefit deductions, etc. along with coordinating the settlement and accounting processes with payroll providers and internal Finance & Accounting teams
• ensure all payroll activities are processed accurately and timely
• provide optimum service delivery, timely follow-up, and resolution of tickets/requests support to employees, in-country HR & Finance on payroll related matters
• ensure all transactions are processed in compliance with internal policies and procedures as well as government agency regulations
• assist on special projects as assigned.

2. managing all time tracking related reporting, including compliance and time distribution analysis, as well as managing the time entry uploads & submissions.  This position will closely collaborate with in-country Finance & HR leads to ensure the time tracking compliance is met, and potential actions are taken locally, including:

• extract the data from multiple resources to prepare bi-weekly/monthly performance reports
• analyze trends of time tracking compliance, trends, and time distribution for further presentation to time tracking governance committee
• accountable for the quality of the dashboards
• work with complex information and prepare the communication required based on the analysis results to multiple stakeholders
• ensure accurate, compliant, and timely dashboards on monthly frequency for time tracking process performance
• collaborate with Robotic Process Automation team on monthly performance of the bot
• identify, analyze and solve problems occurring with timekeeper model by bringing expertise in the business process
• work directly with timekeepers to ensure accurate and timely data submission
• provide guidelines to & train new timekeepers, coach the team members on the requirements & quality standards
• monitor timekeepers’ performance on quality, timeliness, and process compliance
• establish & manage action plan to mitigate any identified risks
• build the knowledge capability on timekeeper model across the company

Required skills

• Master degree in finance, accounting, management
• Minimum of 2-3 years’ experience in advanced GBS/SSC/BPO organization
• Working expertise in payroll and/or accounting (working with General Ledger, cost allocation/recharges, other accounting reports related to payroll)
• Expertise in reports preparation and communication of the results
• Experience in managing the execution of defined actions, monitoring the completion with multiple stakeholders
• MS Excel proficiency as a must
• German and Englilsh languages communicative level is mandatory
• Experience with payroll for Germany, Austria, Switzerland, Belgium will be an advantage
• In-depth knowledge of HR and/or finance processes as a plus

Join our Global Business Services Center in Poland!

The vision of GBS at Biogen is to be recognized as a world-class Global Business Services organization driven by the desire for excellence in its people, business solutions, execution and partnerships with internal and external customers.

We offer:

• Role in a dynamic and one of the oldest biotechnology company in the world 
• Company mission you can be really proud of
• Work with diverse and knowledgeable multinational teams
• Opportunities to learn and grow with GBS site in Poland
• Structured onboarding program
• Customized benefit package, e.g. MyBenefits cafeteria, annual bonus eligibility, medical care, hybrid work

Why Biogen?

Our mission to find therapies for neurological and rare diseases is a unique focus within our industry and this shared purpose is what connects us as a team. We work together to overcome obstacles and to follow the science. We are resilient as we strive to make an impact on our patients’ lives and on changing the course of medicine. Together, we pioneer. Together, we thrive.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts