About Us

At Messa Sync, we are dedicated to bridging communication gaps through innovative strategies and collaborative approaches. Our mission is to empower organizations by delivering impactful communication solutions that enhance internal alignment, client engagement, and overall brand integrity. With a team of creative thinkers and strategic planners, we thrive on building meaningful connections that drive success.

Job Description

We are seeking a highly organized and detail-oriented Executive Account Assistant to join our Birmingham, AL team. In this role, you will support senior executives by managing administrative tasks, maintaining client accounts, and ensuring operational excellence across internal and external communications. This is an ideal position for a professional with strong organizational and multitasking abilities who thrives in a fast-paced environment.

Responsibilities

• Provide daily administrative and scheduling support to executive-level staff

• Prepare reports, proposals, and account summaries

• Maintain and update client records and financial documentation

• Coordinate internal and external communications across departments

• Assist in project tracking, budget monitoring, and invoice processing

• Manage confidential information with discretion and professionalism

• Serve as a liaison between clients and executives when necessary

Qualifications

• Bachelor’s degree in Business Administration, Accounting, or a related field

• Minimum of 2 years of experience in executive assistance or account support roles

• Strong knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)

• Excellent verbal and written communication skills

• High level of discretion, integrity, and attention to detail

• Proven ability to manage multiple tasks with minimal supervision

• Time management and problem-solving skills are essential

Benefits

• Competitive salary between $62,000 and $69,000 annually

• Career development and internal promotion opportunities

• Supportive and professional team environment

• Health, dental, and vision insurance

• Paid time off and holidays

• 401(k) retirement plan with company contribution

• On-site training and skill enhancement programs