Rixos Premium Qetaifan Island North

Rixos Premium Qetaifan Island North offers guests a luxurious breakaway to an island packed with entertainment and adventure. With five acres of fun-filled attractions, including a sensational waterpark, private beach, retail area, a beach club, and numerous fine dining and casual restaurants, Rixos Premium Qetaifan Island North is the ultimate multi-inclusive vacation destination.

The Executive Secretary provides high-level administrative and secretarial support to managing director by managing schedules, coordinating meetings, handling correspondence, maintaining confidential records, and ensuring the smooth operation of executive offices. The role requires excellent organizational, communication, and time-management skills, as well as the ability to maintain confidentiality and work under minimal supervision.

Key Responsibilities

• Manage the managing director's calendar, appointments, and travel arrangements.
• Prepare, edit, and distribute correspondence, reports, presentations, and meeting minutes.
• Organize and coordinate meetings, conferences, and events.
• Screen phone calls, emails, and visitors, responding or directing inquiries appropriately.
• Maintain confidential files, records, and official documents.
• Coordinate communication between executives, staff, clients, and external stakeholders.
• Monitor deadlines and ensure timely completion of assigned tasks.
• Handle office supplies and maintain an organized executive office.
• Assist in preparing budgets, reports, and other administrative documents.
• Perform general administrative duties and other tasks assigned by management.

• Diploma or Bachelor's degree in Business Administration, Office Administration, Secretarial Studies, or a related field.
• Proven experience as an Executive Secretary, Administrative Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism, integrity, and confidentiality.
• Ability to work independently and prioritize tasks effectively.