Accor

French hotel group founded in 1967, Accor is the leading hotel group in Europe and the sixth largest in the world. It has a portfolio of 40 brands in the luxury (Raffles, Fairmont, Sofitel, etc.), premium (Adagio Premium, MGallery, Pullman, Swissôtel, etc.), mid-range (Novotel, Mercure, Adagio, etc.) and economy (Ibis, Hotel F1, etc.) segments.

The group is present in over 110 countries, with 5,445 hotels and 300,000 employees on five continents1. It has a total capacity of 802,262 rooms (at the end of December 2022).

Since 2016, Accor has been diversifying its assets into new hotel services: luxury residences (Onefinestay), shared offices (Wojo, Mamaworks), concierge services (John Paul), catering and events (Potel & Chabot, Paris Society), and IT services (D-Edge, Gekko, VeryChic, Adoria, Astore, ResDiary).

Discover our culture, our values and our ambitions on https://group.accor.com/

Work Environment Department

At the Accor Headquarters, the Work Environment Department provides services to head office staff and ensures that buildings are operated in compliance with health and safety standards at the various Paris sites:

• Evry, the historic headquarters where the Group was founded,
• Issy-Les-Moulineaux, Tour Sequana,
• Paris, Coeur Marais building.

The assistant will report to the Work Environment Manager based in Issy-les-Moulineaux and liaise between her and the site managers.

Key Interactions

Assistance, management of the car fleet, communication and events organization of the Direction, management of supplier relationships.

Mission

The mission of the Executive Assistant to the Work Environment Department Manager is to provide comprehensive and proactive support, enabling the smooth operation of the Department and empowering the manager to focus on strategic objectives.

This entails managing all administrative tasks efficiently, including calendar management, managing team schedules, travel arrangements, meeting coordination, and document preparation.

The Executive Assistant will play a vital role in facilitating effective communication within the site and across services of Department, fostering a collaborative work environment. With meticulous attention to detail, exceptional organizational skills, and a proactive approach, the Executive Assistant will contribute to the smooth running of the Department by ensuring optimal productivity, streamlining processes, and enabling the site managers to maximize their effectiveness and interactions.

Other tasks will be include as managing the car fleet, managing relations with suppliers...

Role and Responsibilities

General Secretary Missions

• Managing the Work Environment Manager's diary, preparing meetings and trips.
• Receiving and filtering telephone calls and receiving people in person.
• Passing on information: processing and passing on decisions, memos and contracts internally and externally.
• Preparing and organizing decision-support files (examining files) and meetings (invitations, preparing files, booking rooms...).
• Managing and drafting minutes of meetings and other documents (letters, reports, notes...).
• Interfacing between the manager and his/her contacts (internal and external): organizing appointments and schedules.

Car Fleet Management

Managing the service provider in charge of the vehicle fleet:

• Supervision of orders, receipts, renewals and returns.
• Monitoring the service providers associated with the car fleet: monitoring the various green cards (insurance), petrol cards, Euromasteur card (tyres), Carglass (windscreens), etc.
• Follow-up of repair estimates with repairers and insurance files (vandalism, theft and other claims).
• Managing relations with human resources and accounting for the transmission of information and data.

Supplier relationship management

• Consolidation of contractual data (document archiving for all sites, contract database).
• Periodic monitoring of the various documents submitted by suppliers: civil liability certificate, URSSAF declaration...
• Organization of monitoring and steering meetings, documents management.

Hard skills

• Conversant with MS Office and on-line applications.
• Able to use new communication tools.
• Interested in technical issues relating to the activities of the Work Environment Department.

Experience

Minimum 5 years of experience

Languages

• French (mother tongue)
• English: fluent (written, spoken)

Overall, a successful candidate will have strong commitment and must be able to illustrate previous successes in a comparable mission.

Competencies

• Strong organizational skills with the ability to prioritize tasks and meet deadlines effectively.
• Excellent communication skills, both verbal and written, for effective interaction with internal and external stakeholders.
• Proficiency in time management, ensuring efficient scheduling and maximizing productivity.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Resourcefulness in problem-solving, finding solutions autonomously, and adapting to changing circumstances.

What benefits can Accor offer its employees ?

A real Work life balance:

• Remote work  / autnomous framework 

Attractive Finance benefits:

• Profit sharing bonus "interessement participation" compulsory and voluntary plans / 700 € per year Allowance Green transportation such as electrical bike, scooter / Pass Navigo subsidised max 75% / Referral bonus / meal ticket /  free coffee 

Learning & development:

• Management talent at the earth our of HR Accor strategy.
• We want you to feel free to dare and free to grow, by opening new doors to continuous learning and skills development. Challenge yourself and switch between jobs, brands, and career paths