Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. 

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. 

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. 

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. 

Turner & Townsend is looking for an Office Administrator to provide support for our Seattle team. 

The Office Administrator will organize, coordinate executive outreach and external relations efforts, and oversee special projects. They will have the ability to work independently and must be able to work under pressure in a fast paced environment and handle a variety of activities. 

The team is growing quickly and has many pressures resulting from this growth. This role is essential to ensuring they can continue to guide their teams to continued success. 

 Office Administrator Responsibilities: 

• To do list. Keep and maintain a prioritized and current action item list for daily review with Executives. 
• Expense entry, approval and tracking. 
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• To do list. Keep and maintain a prioritized and current action item list for daily review with Executives. 
• Expense entry, approval and tracking. 
• Calendar management. Schedule and accept meetings, conference calls, 1 on 1’s, incorporate travel time. 
• Plan, coordinate and schedule staff meetings, team building events, visits from other staff and executives, lunches, dinners and off-site meetings. 
• Travel coordination. Flights, car rentals, car services, hotels, travel reward programs, TSA pre-check. 
• Correspondence, presentations, reports, meeting agendas, meeting minutes, templates, filing. 
• File and folder management, document control, periodic ordering of plans for projects. 
• Mail, sending/receiving packages, FedEx, UPS, printing, business cards. 
• Track and manage all vendor onboarding. 
• Vendor Management. 
• In the office 5 days per week and keep up the office in good working order. 
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable. 

Key Objectives: 

• Establish/continue and maintain streamlined processes to maximize efficiency, increase productivity, and free up the Executive’s time to focus on Management of Projects. 
• Anticipate needs, pre-empt and resolve issues and prioritize tasks to proactively assist the Executive in managing their workload and meeting key objectives and responsibilities. 
• Get to know the teams and vendors to build positive relationships. 

• 5+ years of relevant experience. 
• Strong problem solving skills coupled with a creative, positive, can-do attitude. 
• Excellent people and communication skills, both internal and external. 
• Independence and self-motivation. 
• Prioritization, organization, time management and follow through skills. 
• Computer, software and technology, familiarity and aptitude. 
• Written and verbal communication skills, accuracy and attention to detail. 
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and Google Suite of Applications Including Drive. 
• Great with spreadsheets, formulas and numbers. 

The salary range for this full-time role is $50K-$70K per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package.  Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.  

*On-site presence and requirements may change depending on our clients' needs.*

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV’s will be treated as a direct application.

All your information will be kept confidential according to EEO guidelines.
 

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.