Who are we?

TSA is an Australian-owned business specializing in helping companies acquire, retain and grow their consumer customer bases. We represent some of the country's largest brands, across eight call centres in Australia and internationally.

We’re a purpose driven business and our mission is clear. We endeavor to create experiences that people love, by revolutionizing the way they connect and communicate with brands.

What should you expect from us?

• Competitive Salary Package 
• Monday to Friday (Dayshift Rotating Roster) 
• Hybrid Work Set Up (Once a week onsite) 
• 1 Full time Role Available

As TSA’s Accounts Payable Officer, you will be responsible for managing the financial obligations of the company by overseeing the payment of invoices and ensuring that all financial transactions related to the company's expenses are processed accurately and in a timely manner.

What will your normal day look like? 

• Reviewing and processing invoices received from vendors, suppliers, and  service providers
• Set up new vendors through our EFTSure verification system to verify their bank details against bank database. Verifying the accuracy and legitimacy of 
• invoices, ensuring that goods or services were received as per the agreed-upon 
• terms. verifying vendors through our EFTSure system.
• Entering invoice details and relevant financial information into the company's 
• accounting system Epicor.
• Coordinating and processing payments to vendors and suppliers according to established payment terms and schedules.
• Monitoring and managing the company's expenses in Promaster, and ensuring 
• compliance with financial policies.
• Corresponding with vendors regarding payment inquiries, discrepancies, and other financial matters.
• Maintaining accurate and organized records of all accounts payable transactions, invoices, and payment documentation.
• Reconciling accounts payable records with statements from vendors and resolving any discrepancies.
• Ensuring compliance with internal policies, industry regulations, and legal 
  requirements related to accounts payable processes. Ensuring compliance with internal IT policies related to phishing, scams and fraudulent emails.
• Generating reports on accounts payable activities, financial liabilities, and 
  outstanding payments for management review. 

ESSENTIAL 

• Attention to detail - Precise attention to detail is crucial for accurately processing invoices, recording financial transactions, and identifying discrepancies.
• Organizational Skills - Effective organization is necessary to manage a high volume of invoices, emails, maintain records, resolve disputes and meet payment and reporting deadlines.
• Analytical skills - Analytical abilities are important for reviewing invoices, identifying patterns, and resolving discrepancies in financial transactions.
• Numerical proficiency - Strong numerical skills are essential for working with financial data, calculating payments, and ensuring accuracy in accounting processes.
• Communication Skills - Clear and effective communication is needed for interacting with vendors, internal departments, and other stakeholders to resolve issues and provide information.
• Time Management - The ability to identify and resolve issues, such as discrepancies in invoices or payment delays, is crucial for maintaining accurate financial records.
• Ethical Conduct Upholding ethical standards is important when handling financial transactions, ensuring compliance with policies and regulations.
• Technical Proficiency - Familiarity with accounting software and enterprise resource planning (ERP) systems is necessary for managing accounts payable processes efficiently. Familiarity with Microsoft Excel or equivalent is necessary for creation of reports and ad hoc spreadsheets.
• Customer Service Orientation - A customer service mindset is beneficial for building positive relationships with vendors and internal stakeholders, contributing to a collaborative work environment.
• Adaptability - The ability to adapt to changes in processes, technology, or workload is important for maintaining efficiency in a dynamic business environment.
• Team Collaboration - Collaborative skills are valuable for working with colleagues in finance, procurement, and other departments to ensure the smooth flow of financial processes.
• Attention to Deadlines - Meeting payment deadlines and ensuring timely processing of invoices is critical for avoiding late fees and maintaining positive relationships with vendors and internal stakeholders.

DESIRABLE

• Data Analysis and Reporting - Familiarity in data analysis and reporting tools can help in extracting valuable insights from financial data, supporting decision-making processes and strategic planning.
• Risk Management Understanding - risk factors and having the ability to assess and mitigate risks associated with accounts payable processes can contribute to the overall financial health of the organization.
• Cross-Functional Collaboration - The ability to collaborate effectively with other departments, such as procurement, accounting, administration and IT, can contribute to streamlined processes and improved overall financial management.
• Advanced Excel Skills - Proficiency in advanced features of spreadsheet software, such as Excel, can be valuable for complex data analysis, financial modelling, and reporting.
• Soft Skills Developing soft skills such as empathy, adaptability, and resilience can contribute to effective communication and collaboration in a dynamic work environment.

QUALIFICATIONS

• Education - A minimum of a high school diploma or equivalent.
• Experience - 1 year experience in accounts payable, finance.
• Technical Skills - Proficiency in using accounting software and enterprise resource planning (ERP) systems. Strong skills in spreadsheet software, such as Microsoft Excel

At TSA, the health, safety and well-being of our team is our number one priority!
In response to the COVID-19 pandemic we have introduced a number of robust practices to keep our team safe, such as; physical distancing measures, control measures for our visitors, temperature testing, isolation requirements where applicable and so much more.

We take our responsibility to protect the health and well-being of our team and our community very seriously.

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Philippines Office address:

14F Five E-com Center, Harbor Drive, Mall of Asia Business Complex, Pasay City, Metro Manila, Philippines 1300