Founded in 2017 and headquartered in Manassas, Virginia, Toomey Technologies is a SBA certified HUBZone, and Woman Owned Small Business experienced in Program Management and Solution Implementation support services.  With a hands-on approach, Toomey develops and integrates people, processes, and technologies to manage our customers' projects to a successful conclusion by providing detailed scheduling, tracking, and resource allocation processes to ensure a quality result that is timely, on target, and affordable. Our highly experienced personnel provide structure to develop and execute strategies to maximize mission success. We apply in-depth industry knowledge, analytics expertise, and strategic acumen to design the right solution for our customers’ needs. Once the strategy is in place, we help communicate the changes and promote adoption among stakeholders.

We are seeking an experienced Administrative Assistant to provide administrative support in Leesburg, Virginia.   The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. This person should have experience thriving in an administrative role. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position.  You will be a pivotal member responsible for providing exceptional support to a Senior Executive.  The ideal candidate will have the ability to exercise good judgment in a variety of situations, handle a wide variety of activities and confidential matters, with discretion, and display strong organizational skills to manage multiple priorities.

• Coordinate complex scheduling and extensive calendar management.
• Manage, coordinate, and arrange executives’ travel and travel-related activities, including hotel booking, transportation, and preparing expense reports.
• Facilitate flow of content and information to other executives and team members. 
• Manage access for departmental email distribution lists, MS Teams Channel, and SharePoint site.
• Create and maintain contacts, companies, and meeting notes in CRM application.
• Work independently to coordinate client entertainment events.
• Arrange and handle all logistics for key meetings and events, both in-person and virtual - schedule meetings; draft agendas; develop, compile, and distribute presentation materials; record meeting minutes.
• Manage executive’s day-to-day engagements.
• Plan and orchestrate work to ensure the executives’ priorities are met, organizational goals are achieved, and best practices are upheld. 
• Responsible for general administrative duties and other miscellaneous related duties, as assigned.
• This is a part time position with potential to become full time.

• Prior experience in a corporate office environment
• Previous administrative experience
• Strong verbal and written communication abilities with practical interpersonal skills
• Strong attention to detail
• Ability to maintain confidentiality and appropriately handle sensitive information with tact and discretion
• Proficient in the Office 365 Platform; such as Microsoft Teams, Word, Excel, PowerPoint, Outlook, OneDrive, etc.
• Team-oriented with flexibility to support timelines and deliverables
• Strong internal customer focus, especially in delivering high-quality results
• Highly organized with strong follow up skills and the ability to multi-task
• Able to think critically to solve complex, time-sensitive inquiries and data issues
• Possess a great attitude, work well in a team environment, be dependable and reliable, very punctual, pleasant, diligent, and have excellent customer service skills.

Only qualified candidates will be contacted.  Be sure to keep an eye on your spam or junk folders in case our emails end up in there!  Please, no phone calls directly to our business, CEO, hiring managers, or recruiters. Due to the high volume of applicants, we typically receive for our career openings, we are not able to do phone interviews until later stages of the hiring process.

Toomey Technologies is committed to creating a diverse environment and is proud to be an equal opportunity employer. At Toomey we don't just accept differences — we support them, celebrate them, and as a company, we thrive on them. We celebrate diversity and are committed to creating an inclusive environment for all employees. We actively look for and hire people who bring new perspectives and experiences to our company. All qualified applicants will receive consideration for employment without regard to race, religion, gender, disability, age, or veteran status.