Office Manager

  • Westville, NJ, USA
  • Full-time

Company Description

Our client, an HVAC services company, is looking for a Business Office Manager to join their growing organization.  The Business Office Manager that will be a part of their fast-paced environment to enhance their office effectiveness by providing support relating to the day-to-day operations. 


Job Description

The office manager will help out in all areas of the business.

 Human Resources

  • Maintains personnel files Assists in the recruitment of new employees.
  • Performs onboarding process of new hires to include paperwork and adding them into our system.
  • Assist in the administration of the company benefits programs.
  • Provides support and guidance related to employee leaves of absence Assists with counseling, documenting employee grievances, investigations, and tracking corrective actions.


  •  Processes bi-monthly payroll Accounts Payable:
  •  Inputs all required information related to AP into the QuickBooks System

Accounts Payable

  • Performs accounts payable duties to include data entry of payables into the system and submission of monthly AP purchase journal.
  • Records proper coding and proper approval on all invoices.
  • Assigns all expenses to the proper department code numbers

Accounts Receivable

  • Inputs all required information related to AR and resident information into QuickBooks System Perform accounts receivable duties to include data entry of transactions and collection of amounts due.
  • Generates Customer billing with accuracy.
  • Responds to Customers' inquiries. Provides information and data entry of financial information Ensures all past due accounts are addressed according to the best practice standards.

General Accounting

  • Maintain orderly financial filing system
  • General accounting duties as necessary


  • High School Diploma or equivalent
  • At least 3 years’ worth of relevant experience
  • Strong attention to detail
  • Exceptional written and verbal communication skills
  • Experience with QuickBooks preferred
  • At least 1 years’ worth of experience with MS Office

Additional Information

All your information will be kept confidential according to EEO guidelines.

*All candidates must live local