Administrative Assistant/ Executive
Company Description
Our client, a leading Gas Producing and Retailing Company in Singapore, is looking for their Administrative Assistant/ Executive to handle all aspects of office administration and maintenance for the project team.
Job Description
- Verify and process invoices of office equipment and supplies purchase
- Monitor and procure office stationery and pantry supplies
- Prepare workstations, rubber stamps and name cards for new staff
- Manage public phone calls, front desk enquiries and update of telephone directory
- Handle all incoming and outgoing mails, arrangement of courier services and internal despatch
- Oversee maintenance of office facilities/equipment eg. photocopiers, pantry services and overall office hygiene & cleanliness
- Process utilities (eg. printers’ log sheet), rental and maintenance bills
- Manage access card system, staff claims and meeting rooms facilities
- Process new season parking applications and quarterly season parking renewal application
- Distribute company notices, announcements and circulars timely
- Prepare monthly administrative reports (eg. newspaper records)
- Any other duties assigned by the Supervisor
Qualifications
- Minimum ‘O’ Levels and above
- Minimum 2 years of relevant working experience
- Possess good interpersonal and communication skills
- Team player, good initiative, eye for detail, good organization skills
- Proficiency in MS Office applications, namely Excel, Word and Power Point
- Able to start work immediately
Additional Information
Please note that only shortlisted candidates will be notified.
Thank you for your understanding!