L'Association Étudiante de l'Université de McGill est présentement en période d'embauches. Avec plus de 20,000 membres, l'AÉUM a pour rôle de représenter les étudiants et de leur offrir des services depuis 1908.

The Student's Society of McGill University (SSMU) is currently hiring. With over 20,000 members, SSMU's role is to represent students and to offer services since 1908.

The External Affairs Coordinator is primarily responsible for assisting the Vice-President (External Affairs) with executing administrative, clerical, communications, and outreach tasks, reviewing and updating materials to enhance the accessibility of the External Affairs office, assisting with the restructuring of the External Affairs office, and facilitating external advocacy and coalition-building.

Responsibilities

1. Monitor and assist with the execution of administrative, clerical, and other tasks as directed by the Vice-President (External Affairs);

2. Execute the updating and maintenance of SSMU External Affairs’ digital infrastructure, including but not limited to the related websites, social media accounts, and archived accounts;

3. Develop informational materials on the Society’s external affairs in order to enhance the accessibility of the External Affairs office to the SSMU membership;

4. Review relevant materials and archives at the SSMU and other student unions in order to make recommendations for restructuring the External Affairs office;

5. Facilitate consultation with SSMU members on the external affairs of the Society, such as by organizing public assemblies and surveys;

6. Draft and update outreach materials for student engagement, such as class schedules for large classes each semester and stakeholder groups for advocacy projects;

7. Work with other SSMU staff and representatives to develop best practices for student engagement, such as effective canvassing strategies, outreach strategies, and strategies to solicit student feedback;

8. Plan, coordinate, and lead canvassing, including tabling and class announcements, as needed;

9. Support the Vice-President (External Affairs) in advocacy-related meetings, attending meetings on their behalf, as needed;

10. Engage in preliminary research in order to inform the Vice-President (External Affairs) of emerging advocacy priorities for the Society’s external affairs; 

11. Strategize with the Vice-President (External Affairs) about priority-setting for external affairs;

12. Coordinate and collaborate with other SSMU staff, such as the Campaigns Coordinators, Mobilisation Coordinator, and Indigenous Affairs Commissioner, to advance the Society’s external affairs;

13. Preparing an exit report which indicates lessons learned, important contacts, and any salient information for the incoming External Affairs Coordinator;

14. Engage in regular, detailed status updates with the Vice-President (External Affairs).

Working Conditions

1. High pressure work environment from an operational, administrative, and political perspective.

2. Independent work environment with emphasis on collaboration and regular communication.

3. Equipment used: Computer, Microsoft suite (Word, Excel, Outlook), Google environment (Gmail, Docs, Drive), direct action equipment (PA system, megaphone, portable furniture, tent, vehicle).

1. Excellent written communication skills in English and French;

2. Ability to execute tasks in a timely manner;

3. Ability to communicate complex information in an accessible format;

4. Strong planning, interpersonal, and organizational skills;

5. Strong research and report-writing experience is an asset;

6. Strong knowledge of or interest in SSMU governance is an asset;

7. Strong knowledge of or interest in political affairs at municipal, provincial, and federal levels is an asset;

8. Strong knowledge of or interest in the Quebec student movement is an asset;

9. Strong knowledge of or interest in local grassroots organising is an asset.

• Paid position: $16.28 per hour;
• Contract dates: March 20th, 2024 to May 31, 2024 (possibility of renewal)
• Hours: an average of 8-10 hours per week;
• Work performed across McGill’s campus, remotely, and in the SSMU office;
• Application closes: March 17th, 2024

CONFIDENTIALITY:

It is understood and agreed that all matters to the SSMU and those clubs association or groups forming part of the SSMU are to be kept in the strictest of confidence, and nothing regarding the operations, policies and general activities of the SSMU or its constituent groups shall be divulged to any third party without the express consent of the General Manager and/or the Executive Committee of the SSMU.

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At the SSMU, we are committed to fostering an inclusive, accessible environment, where everyone feels valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our community. If you require accommodation(s) for the recruitment/interview process, please let us know and we will work with you to meet your needs.