Club Finance Coordinator

  • Contract

Company Description

L'Association Étudiante de l'Université de McGill est présentement en période d'embauches. Avec plus de 20,000 membres, l'AÉUM a pour rôle de représenter les étudiants et de leur offrir des services depuis 1908.

The Student's Society of McGill University (SSMU) is currently hiring. With over 20,000 members, SSMU's role is to represent students and to offer services since 1908.

Job Description

POSITION SUMMARY:    

Reporting to and assisting the Vice President Finance, the Club Finance Commissioner is responsible for helping the finance portfolio manage the Society’s clubs in various aspects. The Finance Commissioner is also responsible facilitating club banking needs. Club banking needs include recommending and advising clubs on financial best practices. 

 

SUPERVISION REQUIRED:

The Club Finance Commissioner will receive general guidance from the Vice President (Finance) and from the General Manager, as necessary.

 

GENERAL FUNCTIONS:

  1. To help Full status and Interim clubs with their banking activities such as changing signing officers, organizing club credit cards and ordering banking resources;
  2. To help clubs’ financial officers develop transparent budgets and make recommendations as deemed necessary by the VP Finance and the General Manager concerning these budgets;
  3. To meet with students involved in SSMU recognized clubs to teach and review financial procedures, club banking and assist in their implementation;
  4. To ensure control over internal rules and procedures over clubs;
  5. To identify problems and deviations from procedures and banking activities of clubs. All problems and deviations will be reported to the VP Finance;
  6. To answer questions and respond to emails directed to the Vice President (Finance) about the Students’ Society of McGill University;
  7. Complete various tasks assigned by the Vice President (Finance) as well as requests from the General Manager from time to time;
  8. Assist the Vice President (Finance) in filing paperwork and organize documents;
  9. Other tasks related to the position.

 

WORKING CONDITIONS:

  1. High pressure work environment from an administrative perspective;
  2. Equipment/applications used:  Microsoft Office environment (Word, Excel, PowerPoint), Google environment (Google docs, Gmail, Google Drive);

Flexibility to work under changing circumstances 

Qualifications

QUALIFICATIONS REQUIRED:

  1. Ability to execute directions in a timely manner;
  2. Ability to work with various student groups in a professional setting;
  3. Knowledgeable of SSMU and McGill University is favorable;
  4. Knowledge of SSMU and McGill University is favorable;
  5. Integrity, strong work ethic and high degree of organizational skills and accuracy;
  6. Formal Education: Bachelors or completing a bachelor’s in Commerce and/or Organizational Behavior or equivalent experience;
  7.  Experience: Experience in a field that requires strong interpersonal skills.

Additional Information

  • Paid position: $16.59
  • Contract dates: To be determined to May 31st, 2024;
  • Hours: 400 hours total
  • Application closes June 16, 2023;

CONFIDENTIALITY:

It is understood and agreed that all matters to the SSMU and those clubs association or groups forming part of the SSMU are to be kept in the strictest of confidence, and nothing regarding the operations, policies and general activities of the SSMU or its constituent groups shall be divulged to any third party without the express consent of the General Manager and/or the Executive Committee of the SSMU.

 

At the SSMU, we are committed to fostering an inclusive, accessible environment, where everyone feels valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our community. If you require accommodation(s) for the recruitment/interview process, please let us know and we will work with you to meet your needs.