Executive Assistant to CTO/CPO

  • Wilhelmstraße, Berlin, Germany
  • Full-time

Company Description

SmartRecruiters is a values-driven, global-minded, and well-funded tech employer on a mission to connect people to jobs at scale. As a global leader in enterprise recruitment software, SmartRecruiters offers a cloud-based global Hiring Success platform that allows teams to attract, select, and hire the best talent. 4,000 companies worldwide rely on SmartRecruiters to achieve hiring success—including brands like Bosch, LinkedIn, Skechers, and Visa—using recruitment marketing, CRM, AI, ATS, and a marketplace of 600+ connected vendors all within one scalable platform.

SmartRecruiters was recognized by Forbes as one of the Best Employers in 2020. We are proud to offer a collaborative, diverse, and remote-friendly work environment, as well as competitive salaries and generous equity. We believe in promotion from within, so high performance can lead to upward mobility. Needless to say, we make sure you’re taken care of. Our inclusive office environment welcomes and respects all.

Job Description

We are currently looking for an executive assistant to support our CTO/CPO. In this role, you will help SmartRecruiter’s R&D organization scale and grow through the coordination of activities and initiatives. As an administrative partner at SmartRecruiters, you'll need to thrive in a fast-paced work environment and be committed to contributing to the company's success. This role requires a flexible individual with strong organizational, communication, and execution skills.

What you’ll deliver: 

  • Provide business and administrative support to CTO/CPO
  • Coordinate the CTO/CPO complex and ever-changing diary, ensuring all meeting logistics are taken care of, including arranging international travel itineraries and bookings
  • Act as a primary point of contact for all internal and external communications with the CTO/CPO
  • Lead internal communications within the R&D org, you’ll coordinate meetings, rhythms, and agendas
  • Lead company-wide initiatives, e.g internal conferences, team offsite meetings, and other events
  • Organize logistics and help produce content


  • You have 4+ years of experience as a PA/EA in a high growth company, ideally supporting C-level executives in Product or Engineering

  • You’re a self-starter and love to work autonomously. You’re able to identify gaps and streamline processes with little or no guidance from others. You use your initiative and excellent judgment to make decisions in an ambiguous environment.

  • You’re able to juggle multiple responsibilities with unwavering attention to detail at all times

  • You have excellent communication skills. You match your communication style to the specifics of the situation, and audience

  • You’re a creative problem solver. You think on your feet and find solutions to problems that are anything but clear-cut

  • You act with total discretion and diplomacy and apply sound judgment in responding to circumstances

  • You are proficient in using Google Suite and other collaboration tools, such as Slack. You’re able to conduct basic data analysis using Google spreadsheets

  • You have experience working in an agile environment and hands-on experience with OKRs

Additional Information

SmartRecruiters is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. 

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