Publicis Media Content (PMC) creates and curates premium content which aligns what brands want to say with what audiences want to hear.  By fusing search, social and influencer data we can quickly identify what good looks like for any audience on any platform for any type of creative asset.  Either by partnering with media owners and influencers, or by using our in-house team of skilled producers and creatives, we create effective, impactful data-led content which ensures maximum engagement and earned reach with no compromise on quality.

Working locally and globally we service client accounts across Publics Media’s three UK agencies; Zenith, Starcom and Spark Foundry.  Often working alongside other Publicis practices and services we collaborate to deliver best in class work with seamless project management.

The Personal Assistant is a key role to keep the team running smoothly through performing key administrative and support tasks in the daily role of the leaders they support and by supporting with critical projects and tasks.  In this role, you will support a number of senior leaders (between 3-5 at any one time) across Publicis Media.

What will I be doing?

This Personal Assistant role can be broken down into two key areas of responsibility:

Senior Support

• Diary management. Weekly, fortnightly, and monthly key meetings booked, rearrange and reconfirmed
• Meeting preparation. Actions, deliverables, and data requests presented ahead of time
• Support, where applicable, in the preparation of presentations prior to Exec meetings (formatting & proofing presentations)
• Operational and team meetings attended, minutes and actions compiled approval before distribution
• Reminding executives of important tasks and deadlines
• Supporting the management of the expense budget
• Organising events and conferences
• Travel, expenses, and entertainment booked and managed
• Timesheet management. Maintain accurate & up to date submissions of hours.

Project Support

• Maintaining and updating key documents
• Manage on time delivery of project updates – check accuracy of materials
• Maintain team Lionbox – maintain structure and access to the right people.
• Coordinating all major meetings, circulating agendas, taking minutes, and circulating actions where required
• Supporting the team to ensure consistency across materials produced by the team.
• Debriefs written and communicated
• Proactively recommend process improvements to drive more productivity in to your role and the team role

What are we looking for?

In this role, we're looking for someone who has some previous experience of supporting a senior individual and can demonstrate the following skills and experience:

• Excellent time management and organisation with the ability to plan, think ahead, be proactive demonstrating keen eye for detail.
• Track record of liaising with multiple senior stakeholders.
• Sound interpersonal skills, with the ability to build relationships with the team, other departments and third-party contacts.
• Experience of working around a creatively focused organisation.
• A good team player who is helpful, curious, resourceful, conscientious.
• Proficient IT skills including MS Outlook, Excel and PowerPoint, online databases and website applications.
• Strong problem-solving skills and the ability to proactively manage your execs time.
• Ability to build solid relationships both internally and externally.
• Excellent communication skills.
• Outstanding attention to detail.

If this sounds like you, please do submit an application today!

Starcom is an equal opportunities employer and welcomes applications from all sections of society and does not discriminate on grounds of race, religion or belief, ethnic or national origin, disability, age citizenship, marital, domestic or civil partnership status, sexual orientation or gender identity. We are committed to providing reasonable adjustments for employees with disabilities and for candidates in our application process.  If you need assistance or adjustment due to a disability, please contact us.