Publicis Media is one of Canada’s fastest growing Media Agency networks. The secret sauce? A pool of talented individuals who learn from each other (while tapping into global centres of excellence) and transparency at the core of everything we do, from data reporting to billing all the way to agency leadership. The result is a blend of meaningful work for some of Canadas’ favorite brands and endless opportunities to grow for our team members.

Publicis Media has experienced an incredible growth rate over the past years. The network has transformed and moved at the pace of culture.  As a company we are pleased to offer the opportunity to work from anywhere in Canada.

Publicis Media Canada is proud to be Great Places to Work™ certified and recognized with Best Workplaces™ for Today’s Youth. We provide continuing opportunities for career growth by fostering a diverse work environment that respects and supports individual contributions and opinions.

We also offer our employees market leading benefit and incentive programs. You’ll be provided with 3 weeks minimum vacation to start plus additional long weekend Publicis days, holidays closures, your birthday off, free Headspace memberships, wellness and technology credits, and a market leading savings plan.

We strive to provide what matters to you personally with the ability to choose and modify programs to suit your lifestyle

Administrative Coordinators help an organization through admin-related projects, calendar management, supporting staff events, and assisting senior staff in various tasks. To ensure success as an administrative coordinator, you should be committed to providing attentive support for internal and external parties and be skilled at various office tasks. Top-notch administrative coordinators are courteous, proactive, and well-organized professionals who bring creative solutions to administrative problems.

This role will be a combination of remote work and on-site in office as needed. 

The responsibilities fall within two categories:

Staff Support

• Coordinate employee and client gifting
• Coordinate catering for various events
• Ensure conference rooms and other meeting spaces are prepared prior to use
• Provide in person support for various staff social and offsite events
• Receive and forward communications to different staff and departments
• Work with the office manager to ensure office is prepared for various events such as company pitches, staff events, important meetings, etc.

VP Admin Support

• Provide assistance to administrative tasks such as expense reports, travel arrangements for VP level management
• Assist executive assistant in maintaining various documents to ensure they are up to date such as client lists, logos, organizational charts

• 1 year of experience within retail, admin, office or facilitator
• Ability to work in office and remotely as required 
• Solid verbal and written communication skills 
• Technical proficiency, particularly with Excel, Word and PowerPoint 
• Demonstrated critical thinking and problem solving abilities 
• Able to work successfully with teams, handling multiple projects and meeting tight deadlines under pressure at times 
• Resourceful, creative, self starter
• Friendly, building relationships, customer service focused
• Follow up proactively with prioritization of tasks
• Adaptability to new environments 
• Time Management skills

Publics Media is an equal opportunity employer with a strong commitment to diversity and inclusion. We create and nurture a vibrant work environment that celebrates, values and leverages all aspects of diversity and inclusiveness, attracts world-class talent and serves as the industry benchmark for best practices. We encourage applications from all qualified individuals and will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests. We thank all candidates for their interest in Publicis Media  however, only those candidates selected for an interview will be contacted.